Operating Room Scheduling Coordinator

About the role

The Operating Room Staffing Coordinator/Central Scheduler is responsible for managing and coordinating staff schedules across multiple departments to ensure optimal staffing coverage. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. The Centralized Scheduler will be responsible for collaborating with leadership, frontline colleagues, and other key stakeholders to balance staffing needs, maintain compliance with scheduling policies, and support quality patient care through optimal staffing levels.

Responsibilities

• Develops and maintains staff schedules based on workforce needs, employee preferences, and organizational policies
• Collaborates with RN House Supervisors, Department Directors, and CSO to assess staffing needs
• Collaborates with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay
• Identifies gaps in coverage and proactively adjusts schedules to meet operational requirements
• Coordinates supplemental staffing, including float pool and agency staff
• Monitors and analyzes staffing levels to ensure adherence to productivity and labor guidelines
• Serves as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments
• Utilizes scheduling software to input, update and track staffing information accurately
• Addresses scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations
• Partners with PI Labor and Nursing Leaders to follow standardized staffing grids
• Generates reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making
• Provides education to staff regarding scheduling processes, system use and policies; conducts unit rounding to gather feedback, assess staffing needs and strengthen communication with clinical team
• Makes recommendations for workflow improvement
• Answers phones, directs calls and greet visitors in a professional manner

Qualifications

• High school diploma or GED required
• Administration or related healthcare field preferred
• 2+ years of experience in healthcare preferred
• 1+ years in staffing, scheduling or placement preferred

Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

This response is AI-generated, for reference only.