Onsite Project Administrative Assistant (Electrical Construction)

Eagle Electrical Services is a comprehensive commercial electrical contracting company with expertise ranging from complete lighting, power, and low voltage installations to mission critical services for sophisticated data centers, medical facilities, and more. We’ve earned a reputation throughout Columbus and the surrounding area for responsive service and high-quality execution.

Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services company providing construction and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical. Eagle is one of seven Ohio-based business units under parent company Quebe Holdings, Inc.

About the role

Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position in New Albany, OH.

Responsibilities

• Maintain logs including purchase orders, project financial updates, daily reports, and submittals for multiple projects.
• Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes, and follow-up on various operational tasks.
• Transmit all executed subcontracts and change orders, execute, file, and track legal documentation for contracts, subcontracts, and bid documents.
• Request certificates of insurance, prequalifications, OSHA, and safety-related items from subcontractors and vendors.
• Participate in design and construction coordination meetings internally and externally as needed.
• Negotiate and maintain relations with vendors and subcontractors.
• Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.
• Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.

Requirements

• High School diploma or GED required.
• Bachelor of Business Administration desirable.
• Knowledge of the construction industry and contract documentation.
• Working knowledge of federal, state, and city regulations and guidelines.

Skills

• Proficient in Microsoft Office Outlook, Word, and Excel applications.
• Excellent written and verbal communications skills.
• Ability to lead people and get results through others.
• Ability to effectively organize multiple projects and resource planning.
• Technical skills necessary for project engineering.
• Ability to work with minimal supervision.
• Ability to analyze and solve problems.
• Commitment to company values.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit, see, talk, and hear.
• Regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• Regularly required to walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
• May occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Expect to sit for long periods in front of a computer.
• Travel to field locations as needed.