Onsite Coordinator I, Inventory & Material Mgmt

The Opportunity In this role, you will report to the site services supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science. Hourly Rate: $24 - $29 Shift: Monday - Friday, 7 am - 3:30 pm Location: Santa Clara, CA Benefits Health and Wellness: Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day 1)Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discountAdded Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance.Recognition: Celebrate your peers and earn points to redeem on gifts and products What we’re looking for Education: High School Diploma or GED required Experience: 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environmentCollaboration Tool: Microsoft Teams experienceProficient use of inventory management technology/softwareExperience with barcode scanning, warehouse management systems and handheld data collection devicesIntermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP, data filtering) and OutlookUnderstanding of FIFO, FEFO, lot tracking and expiration management principlesFamiliarity with cycle counting methodologies, variance investigation and root cause analysis Preferred Project management or leadership experience preferredExperience with Lean Six Sigma tools (5S, value stream mapping, root cause analysis)Familiarity with CAPA processes and quality management system requirements How you will thrive and create an impact Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In This Role You Will Inventory Control and Variance Investigation Conduct and lead cycle counting activities across assigned stockrooms and storage areasInvestigate inventory discrepancies by tracing transactions, verifying physical locations and identifying root causesAnalyze patterns in variances to determine whether issues stem from miscounts, misplaced items, data entry errors, or process gapsRecommend and implement corrective actions for recurring variance issues, including process adjustments and retrainingReconcile system records with physical stock and resolve differences within established timelinesPrepare variance reports with root cause analysis and corrective action summaries for supervisors and customersSupport internal and customer-led inventory audits by preparing documentation and escorting auditors Critical Material Management Manage the storage, handling, inventory control and distribution of consumables, chemicals, solvents and reagents Receiving, Processing and Distribution Receive, inspect and process complex or high-value shipments including hazardous materials and controlled itemsVerify received goods against purchase orders, packing lists and quality specificationsManage receipt of temperature-sensitive shipments including cold chain validation and documentationPrioritize distribution of critical materials to ensure laboratory and production operations are not interruptedProcess urgent and ad hoc material requests, applying judgment to balance competing prioritiesOversee outbound shipments of hazardous materials ensuring government and carrier compliance Safety, Compliance and Quality Enforce chemical storage, handling and labelling compliance per government and site-specific regulationsConduct periodic safety inspections of stockrooms, storage areas and material handling equipmentLead or support investigation of safety incidents, near-misses and spills related to inventory operationsEnsure GMP and GLP compliance in material handling, documentation and storage activities where applicableParticipate in CAPA (Corrective and Preventive Action) activities related to inventory or material management findingsMaintain training records and verify that all team members have current required certificationsServe as a safety resource for across bands Associates, reinforcing proper PPE use and hazard awareness System Management and Data Integrity Execute complex inventory transactions including transfers, adjustments, reclassifications and write-offs in the ERP systemGenerate and analyze inventory reports including aging, slow-moving stock, expiration and usage trend analysesTroubleshoot intermediate system issues and coordinate with IT support for escalated problemsConfigure and maintain barcode labels, bin locations and item master data within established guidelinesSupport system upgrades, patches and testing activities as needed Customer Communication and Stakeholder Engagement Communicate inventory-related information, activity records, service level metrics and operational data to customersProvide information requiring explanation or interpretation, including variance findings and corrective action plansParticipate in customer operational meetings, presenting inventory performance data and improvement initiativesRespond to customer inquiries about material availability, lead times and sourcing alternativesBuild and maintain productive working relationships with customer laboratory, procurement and quality contactsEscalate service delivery concerns or customer relationship issues to the Coordinator or Supervisor promptly Continuous Improvement and Team Development Identify process inefficiencies in inventory control, storage management and distribution workflowsPropose and implement improvements using Lean principles and root cause analysis techniquesProvide technical guidance and hands-on training to associates on procedures and best practicesDocument and update standard operating procedures (SOPs) as processes change or improveParticipate in cross-functional improvement projects and site optimization initiativesMaintain current knowledge of inventory management best practices, regulatory changes, and technology updatesAct as liaison between onsite end users and customer contactsMay be asked to provide coverage of other roles and responsibilities on as need basis Disclaimer The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer. Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today! Pay Transparency The expected pre-tax pay for this position is $49,000.00 - $79,350.00 Actual pay may differ depending on relevant factors such as prior experience and geographic location. EEO Statement We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Know Your Rights poster. Privacy Policy We will use the personal information that you have submitted to us in order to consider your application for the relevant role. Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests. 3rd Party Non-Solicitation Policy By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.