Onsite Assistant Community Association Manager - / ACAM (FTX2026)

Responsibilities

• Produce and track Deed Restriction Letters based on site inspections.
• Maintain a violation log, both active and resolved.
• Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested, and assist with bid packet preparation.
• Ensure all agreements are fully executed and appropriately filed.
• Absent from Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes.
• Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations.
• Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting.
• Prepare and fulfill New Board Member Packets within two (2) working days of the Annual Members Meeting.
• Maintain and update corporate records and minutes books for assigned associations.
• Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee.
• Manage committee requests.
• Filing: Set up files for new associations as assigned and maintain association files per standard office procedures.
• Research and coordinate with residents regarding their requests, secure locations and dates for meetings as needed.

Qualifications

High school diploma or equivalent required. Bachelor's degree in Business Administration, Community Management, or related field preferred. Minimum of 2 years of experience in community management or similar field. Proficiency in Microsoft Office Suite, particularly Word and Excel. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience with cloud-based technologies and mobile apps is a plus.