Oncology Research Coordinator, Levine Cancer Center

About the role

Captures the job responsibilities of the Oncology Research Specialist, coordinating clinical, regulatory, business, and other research-related activities and documentation for observational studies. Manages the Myeloma Oncology REDCap database for Levine Cancer Institute, collecting and maintaining data for clinical and research projects.

Responsibilities

• Affirms patient eligibility through chart reviews.
• Collaborates with regulatory team, Principal Investigator, Sub-Investigators, study personnel, IRB, sponsor/CRO/monitor, and other internal/external customers; coordinates documentation/submissions.
• Coordinates accurate data collection and record keeping by reviewing documents and processes for quality assurance and ensures timely and accurate submission of data.
• Collaborates on billing and financial activity with Research Finance (budgets and billing compliance).
• Develops study calendars.
• Participates in sponsor study start-up and follow-up meetings as appropriate.
• Develops and improves Standard Operating Procedures and processes.
• Provides educational and technical assistance to research staff including orientation and mentoring of new research teammates.
• Reviews patient Charts and performs data entry into REDCap database.
• Tracks patient enrollment in REDCap database (update boards).
• Regularly meets with investigators for quality reviews to ensure data entry is correct.
• Performs periodic data review meetings– creates and presents reports, discusses and resolves any issues that may arise during data review meetings.
• Is knowledgeable in the disease characteristics, treatments, and outcome measures relevant for your disease site.
• Engages the investigators on a regular (preferably weekly or biweekly) basis regarding database.
• Works closely with statisticians and systems engineer regarding needed changes or upcoming projects.
• Be responsive to all requests for data clarification or new data acquisition needs.
• Interacts with all teammates, investigators, and clients in a professional and courteous manner.
• Works closely with investigators, fellows, students, and statisticians regarding data needs, study timelines, and submission deadlines.
• Reminds investigators of upcoming conference or other deadlines and proactively starts the process for project initiation.
• Assists in completion, maintenance, and distribution of Project Organizer for all new projects.
• Maintains an active SharePoint and/or Microsoft Teams site for project management.
• Shows initiative for following study from inception to manuscript or other final data disclosure.
• Maintains an active SharePoint and/or Microsoft Teams site for project management.
• Participates in continued learning opportunities through online or in-person classes.

Requirements

• Education: Bachelor's Degree and 3 years of clinical research experience (Oncology research experience preferred) or Master's Degree and 2 years of clinical research experience (Oncology research experience preferred).
• Experience: Previous experience in a healthcare setting preferred, especially cancer care and/or clinical research.
• Physical Requirements: Requires full range of body motion; sitting for extensive periods of time; walking, standing, reading, and writing/keyboarding; occasionally lifting and carrying items weighing up to 35 pounds; requires corrected vision and hearing within normal range; must speak and read/write clearly in English.

Qualifications

• Education: Bachelor's Degree and 3 years of clinical research experience (Oncology research experience preferred) or Master's Degree and 2 years of clinical research experience (Oncology research experience preferred).
• Experience: Previous experience in a healthcare setting preferred, especially cancer care and/or clinical research.
• Skills: Knowledgeable in the disease characteristics, treatments, and outcome measures relevant for your disease site; actively engages the investigators on a regular (preferably weekly or biweekly) basis regarding database; works closely with statisticians and systems engineer regarding needed changes or upcoming projects; be responsive to all requests for data clarification or new data acquisition needs; interacts with all teammates, investigators, and clients in a professional and courteous manner; works closely with investigators, fellows, students, and statisticians regarding data needs, study timelines, and submission deadlines; reminds investigators of upcoming conference or other deadlines and proactively starts the process for project initiation; assists in completion, maintenance, and distribution of Project Organizer for all new projects; maintains an active SharePoint and/or Microsoft Teams site for project management; participates in continued learning opportunities through online or in-person classes.

Skills

• Knowledge of clinical research principles and practices.
• Ability to manage multiple tasks and prioritize effectively.
• Strong organizational and attention to detail skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience with REDCap or similar electronic data capture systems.

Benefits

Advocate Health offers a comprehensive suite of Total Rewards, including:

• Compensation: Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training.
• Premium pay: Shift, on-call, and other forms of premium pay based on a teammate's job.
• Incentive pay: For select positions.
• Annual increases: Based on performance.
• Benefits and well-being programs: Paid time off programs, health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability, Flexible Spending Accounts for eligible health care and dependent care expenses, Family benefits such as adoption assistance and paid parental leave, Defined contribution retirement plans with employer match and other financial wellness programs, Educational Assistance Program.