Onboarding Coordinator

About the role

The Onboarding Coordinator plays a crucial role in building an impactful and amazing employee experience. This includes onboarding new employees, facilitating orientation meetings, managing HRIS data, engaging and developing team members, and supporting the talent pipeline.

Responsibilities

• Welcome new employees and lead their integration into the company
• Facilitate orientation meetings and partner with managers to ensure onboarding checklists and paperwork are completed accurately
• Act as the primary owner for new hire data entry within Rippling, ensuring all profiles are set up correctly for payroll and benefits
• Partner with the People Experience team to execute on-site culture events, team-building activities, and internal engagement initiatives
• Maintain and audit digital employee files to ensure compliance with labor laws and internal company policies
• Partner with the Office Manager and People Experience team to ensure administrative consistency across company-wide initiatives
• Own the end-to-end merchandise process, including ordering, inventory management, and distribution for new hires and milestones
• Support the talent pipeline by conducting initial phone screenings to evaluate candidate qualifications and culture alignment
• Participate in or lead first-round interviews, providing a professional and welcoming representation of the brand
• Manage the "white-glove" candidate journey, including high-volume interview scheduling and timely communication/follow-ups
• Assist in posting job descriptions and sourcing potential candidates through various recruiting platforms

Requirements

• 2+ years of previous administrative or project management experience in a startup environment
• Bilingual proficiency: fluency in both Spanish and English (written and verbal)
• Strong time management skills, ability to function effectively in a fast-paced environment
• Excellent oral and written communication skills
• High-energy, self-starter who has the initiative to function autonomously, anticipate needs, and prioritize responsibilities
• Proven ability to work well in a team environment
• Must be proficient with computer systems
• Experience with remote onboarding and working in a remote company environment
• Able to adapt to a fast-paced and dynamic work environment
• Proficiency in tools such as Notion, Google, Monday, and Rippling

Qualifications

Qualifications are not specified in the job posting.

Skills

• Strong organizational and time management skills
• Excellent communication skills
• Ability to work independently and manage multiple tasks simultaneously
• Experience with HRIS systems and onboarding processes
• Knowledge of remote work and virtual collaboration tools
• Ability to handle sensitive and confidential information

Benefits

• Health insurance coverage
• 401(k) plan
• PTO and sick time
• 5-year sabbatical after 5 years with CookUnity
• Compassionate leave
• A generous amount of CookUnity credits to enjoy their amazing meals
• Wellness perks, including fitness subsidies
• Personalized Spanish coach

Pay

$23—$24 USD

Schedule

N/A