Onboarding Coordinator

Position Summary

The Onboarding Coordinator will be responsible for the administrative portion of new employee onboarding. This position will monitor background, child abuse, and drug test screenings and ensure all employees meet BI pre-employment requirements. This position will also work on various Human Resources and Talent Acquisition related projects as assigned. This position reports to the HR Director.

Your Role and What You'll Do

• Welcome newly hired employees and execute the engagement plan throughout the onboarding journey;
• Manage the end-to-end onboarding process, ensuring a great experience for new employees and a smooth start in their roles;
• Sending communication with necessary information about the company, onboarding agenda, dress code, parking options, perks, benefits, or similar items;
• Complete new hire equipment setup process;
• Responsible for the oversight and delivery of the employee onboarding;
• Collaborate with Talent Acquisition Team to ensure timely closure out of all job requisitions with pending starts in the ATS, close out of all open background check cases such as criminal history, education verification, and drug test; along with any pending task within the ATS;
• Partner with HR Director and HR Business Partners to review background check exception policy;
• Serve as the escalation point for recruiting and hiring managers on candidate's progression through the background check process;
• Serving as the primary point of contact for hiring managers and newly hired employees;
• Provide reporting and project updates to TA Team and/or Center Administrators;
• Ensure compliance with all processes and maintain a high level of confidentiality at all times;
• Identify innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience;
• Prioritize and manage workload to meet critical deadlines;
• Act as a backup to the HR Generalist for New Hire Orientation;
• Integrate new hires from ATS to HRIS;
• Follow up with Hiring Manager on status of missing new hire orientation attendees;
• Aid in routine HR procedures, along with TA initiatives that will improve the recruitment and onboarding processes.

Requirements

• High school diploma or GED required; Bachelor’s degree in Human Resources or related field highly preferred;
• Previous administrative experience preferred;
• Must have reliable transportation and be able to work onsite at the corporate office five days a week;
• Excellent written and verbal communication skills (email, phone, text, and Teams);
• Strong time management, analytical, and organizational skills;
• Ability to work both independently and collaboratively in a fast-paced environment;
• Proactive problem-solver with strong attention to detail;
• Takes the initiative to identify and resolve issues;
• Demonstrates resourcefulness, cooperation, and a willingness to learn and take on new tasks;
• Must exemplify BI’s core values in all interactions.