Onboarding and Talent Acquisition Coordinator

Key Responsibilities

• Manage the logistical components of the recruitment lifecycle and act as a primary point of contact for candidates and internal stakeholders during the onboarding process.
• Cook up and support the administrative onboarding process from offer acceptance through new hire orientation, partnering with Payroll, IT, Learning & Development, Office Managers, Hiring Managers, and other internal teams to ensure a seamless new hire experience.
• Provide administrative support to the Talent Acquisition team while delivering exceptional service to candidates, hiring managers, new hires, and internal clients.

Specific Responsibilities

• Responsible for the end-to-end preparation of offer letters, requiring 100% accuracy in the calculation of compensation figures, start dates, title designations, and benefit eligibility.
• Cook up recruiting operational support, including background checks, vendor administration, recruiting inventory, and invoice processing.
• Prepare, update, and maintain Talent Acquisition reports and dashboards, including hiring, staffing, new hire, rehire, intern, and recruiting activity reports, while ensuring the accuracy of recruiting data and hiring records.
• Process new hire paperwork and other employment-related administrative transactions, including payroll changes, sign-on bonuses, and employee referral bonuses.
• Serve as a primary point of contact for candidate inquiries, providing professional and timely communication that reflects Blue & Co.’s firm culture.
• Maintain hiring records, employee files, job descriptions, recruiting documentation, and other employment-related records while supporting compliance and audit requirements.
• Perform rigorous audits of all candidate documentation and employment agreements to eliminate errors before they reach the candidate.
• Aid in creating, posting, and maintaining job requisitions within the Applicant Tracking System (ATS).

Qualifications & Competencies

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• One to three years of experience supporting Human Resources, Talent Acquisition, Recruiting Operations, or a related function preferred.
• Experience in the accounting, consulting or professional services industry.
• Advanced proficiency in Microsoft Office Suite, including Microsoft Teams, as well as experience with Applicant Tracking Systems (ATS).
• Familiarity with digital signature platforms (e.g., SafeSend or equivalent) and remote onboarding tools.
• Exceptional attention to detail and a "right-the-first-time" approach to administrative tasks.
• Strong verbal and written communication skills, with the ability to explain complex onboarding requirements to new hires.
• Forward-thinking and proactive, with the ability to anticipate needs, identify inefficiencies, and continuously improve Talent Acquisition and Onboarding processes and procedures.
• Strong customer service mindset with a commitment to delivering an exceptional experience for both internal and external clients.
• Demonstrated ability to handle confidential information and sensitive financial data with total discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently while contributing as a collaborative, team-oriented professional.