On-site Administrative Assistant

What You'll Do

• Serve as the primary on-site administrative support for the El Segundo office
• Help maintain conference rooms, common areas, and office spaces organized, presentable, and ready for daily use
• Support meeting logistics, room setup, and internal scheduling needs
• Prepare meeting materials and assist with administrative follow-up
• Help maintain office supplies and support daily office needs
• Talent Acquisition & Candidate Coordination
• Coordinate interview scheduling with candidates and internal teams
• Welcome candidates onsite and serve as the first point of contact during interviews
• Support interview room readiness and overall interview flow
• Enter interview feedback into hiring systems as needed
• Aid in hiring-related administrative coordination and follow-up
• Operational Support
• Provide day-to-day operational support for the El Segundo office and assist the Executive Assistant as needed
• Help with basic purchasing follow-up for office and operational needs
• Assist in confirming that materials and supplies are received and documented in coordination with inventory control

Basic Qualifications

• 3+ years of experience in administrative support, office coordination, or similar business support role
• Strong organizational and communication skills
• Professional presence and comfort interacting with visitors, candidates, and internal teams
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and follow-up discipline

Preferred Qualifications

• Experience supporting recruiting coordination, interviews, or office reception
• Familiarity with aerospace, defense, engineering, or startup environments
• Comfortable working in an environment where priorities move quickly