Omnicare Payroll Manager

Key Responsibilities

• Own and manage the payroll calendar, ensuring adherence to established timelines, milestones, and deliverables.
• Establish and enforce payroll cycle governance, including clear controls, checkpoints, and accountability across stakeholders.
• Ensure consistent execution of payroll processes in alignment with company policies and regulatory requirements.
• Oversee pre-payroll data validation processes to ensure accuracy and completeness of employee data prior to payroll processing.
• Identify and resolve data discrepancies proactively, partnering with HR, HRIS, and Finance teams as needed.
• Maintain strong controls to minimize payroll errors and downstream impacts.
• Lead the identification, tracking, and resolution of payroll exceptions, ensuring timely and accurate outcomes.
• Develop standardized processes for exception handling, escalation, and root cause analysis.
• Partner with internal teams and vendors to resolve complex payroll issues.
• Manage relationships with payroll providers and third-party administrators, ensuring adherence to service level agreements (SLAs).
• Monitor provider performance, address service gaps, and drive continuous improvement.
• Serve as the primary point of accountability for payroll vendor delivery and issue resolution.
• Oversee administration of wage garnishments, ensuring compliance with federal, state, and local regulations.
• Provide oversight for COBRA-related payroll impacts, ensuring accurate deductions and alignment with benefits administration.
• Ensure appropriate controls and documentation are in place for sensitive payroll transactions.
• Lead payroll audit and reconciliation processes, ensuring accuracy and completeness prior to final sign-off.
• Approve payroll processing through formal sign-off procedures, ensuring all controls have been met.
• Maintain audit-ready documentation and support internal and external audit requirements.
• Ensure compliance with all applicable wage and hour laws, tax regulations, and company policies.
• Oversee off-cycle payroll processes, ensuring accuracy, proper approvals, and documentation.
• Establish clear governance for off-cycle payments to minimize risk and ensure consistency.
• Monitor trends in off-cycle activity to identify process improvement opportunities.

Minimum Qualifications

• 5–8+ years of payroll experience, including prior leadership or management responsibility.
• Experience managing payroll in a multi-state, high-volume environment (healthcare or LTC strongly preferred).
• Strong knowledge of payroll regulations, tax requirements, garnishments, and compliance standards.
• Experience managing third-party payroll providers and SLAs.
• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience).