Office Support IV - Floater (Berks Magisterial District Judges System)

About the role

This position performs secretarial or administrative work for an individual District Judge or for the District Court system. Depending on work assignment, must be proficient in various district court clerical functions, including but not limited to case processing procedures, office accounting procedures, typing and data entry. Must have thorough knowledge and understanding of the laws, regulations, policies and procedures that govern the operations of the district courts. Must have thorough knowledge and understanding of the statewide District Justice Automated System. Must exercise a considerable amount of independent judgment and be able to interact effectively with the courts' customers, elected officials, and other agencies. Does related work as required.

Responsibilities

• Perform case processing functions in criminal, civil, landlord/tenant and/or traffic cases: docketing, filing, scheduling, receiving fines, court costs or filing fees.
• Prepare and issue summonses, arrest or search warrants, driver's license suspension notices, orders of execution, orders of possession and other related case documents at the direction of a District Judge.
• Record and make necessary entries on case documents.
• Perform office accounting functions: entering fines and court cost information into case dockets, receiving and crediting funds to proper accounts, issuing receipts, preparing daily bank deposits, maintaining and reconciling bank accounts, preparing daily, weekly, and monthly office accounting reports and issuing checks.
• Perform miscellaneous district court functions: services for other courts, preparation of marriage license applications, preparation of marriage certificates and other related functions.
• Organize and maintain the court calendar.
• Assemble court data and generate automated and manual tickler, case management and statistical reports for local, state and county agencies.
• Maintain case files of matters in progress and follow up to ensure completion; maintain closed case files per retention schedules.
• Maintain district court administrative files and records.
• Prepare and type correspondence, reports, payroll, vouchers, requisitions and other documents for District Judge or supervisor signature; review and proofread documents.
• Coordinate office functions with other departments and agencies (Clerk of Courts, Prothonotary, Adult and Juvenile Probation Departments, Controller, Treasurer, prison Society, policies agencies, etc.).
• Wait on counter, receive and screen office visitors; answer and screen telephone calls; provide general information in response to public or official inquiries; receive and resolve or refer citizen complaints.
• Operate computer display terminal and keyboard, standard office machines and other appliances incidental to district court clerical assignments.
• Sort documents for filing; receive, classify and route incoming mail; order office supplies and materials.
• May train and lead other district court office support personnel (non‑essential).

Requirements

High school diploma or G.E.D. certification from a recognized issuing agency. At least one course at or above high school level in each of the following: English grammar, general office practice, typing or keyboarding, office accounting and one (1) year of general clerical experience, OR Three (3) years of advanced clerical experience involving typing, data entry, bookkeeping or accounting. Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Qualifications

• Ability to learn and understand district court clerical functions, including case processing and office accounting procedures.
• Ability to learn and understand the laws, regulations, policies and procedures that govern the operations of district courts.
• Ability to learn and use the statewide District Justice Automation system.
• Knowledge of general office practices and business English.
• Ability to interact effectively with the public and governmental officials.
• Ability to maintain cooperative working relationships with those contacted in the performance of duties, including all other employees.
• Ability to type at a rate of 47 words per minute with 85% accuracy.
• Ability to understand and carry out oral and written directions.
• Ability to communicate effectively both orally and in writing.
• Ability to handle stress.
• Physical presence in the office is required.

Pay

$24.48 per hour (starting rate for new hires).

Schedule

35 hours per week.