Office Support Administrator II

About the role

We are looking for an Office Support Administrator II for our Frisco, TX office. This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required. The Office Support Administrator II provides intermediate-level administrative and operational support to ensure efficient day-to-day office functions. This role requires a detail-oriented professional who can manage multiple tasks, support team operations, and deliver high-quality administrative services with moderate supervision. The position serves as a key contributor to office efficiency, supporting staff and leadership while continuing to build expertise, independence, and problem-solving capabilities.

Responsibilities

• Provide administrative support to leaders and teams, including scheduling meetings, managing calendars, coordinating travel arrangements, and other administrative tasks as needed
• Prepare, format, and distribute agendas, meeting minutes, correspondence, reports, presentations, and other documents
• Maintain organized filing systems (electronic and physical) and ensure data accuracy and confidentiality
• Respond to internal and external inquiries in a timely and professional manner
• Requires being physically present to support daily office operations, including supply management, equipment coordination, workspace organization, and office maintenance
• Decorate for the holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
• Assist with onboarding logistics for new employees, including system access and workspace setup, etc.
• Coordinate meeting and event logistics such as catering, room reservations/event venues, materials preparation, and technology setup
• Package pickup and delivery to include sorting and distributing incoming mail and preparing outgoing mail and packages
• Maintain office vehicles to include mileage logs, maintenance, registration, etc.
• Maintain calendars for conference rooms and office vehicles
• May require extended hours during peak periods or special projects
• Assist with tracking tasks, deadlines, and deliverables for team projects
• Follow established procedures and identify basic process improvement opportunities
• Support the implementation of administrative processes and standard operating procedures
• Process routine invoices, expense reports, and purchase requests in accordance with company guidelines
• Maintain spreadsheets, databases