Office Specialist II- Utah State Hospital

About the role

The Office Specialist II position at the Utah State Hospital is ideal for someone who thrives in an office setting, possesses outstanding organizational, clerical, and customer service skills, and enjoys multi-tasking, learning new processes, and offering assistance.

Responsibilities

• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Types and prepares reports or other written materials from source documents, transcription, etc.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
• Maintains and/or creates files or record keeping systems.
• Sorts, labels, files and retrieves documents, or other materials.
• Is responsible for tracking a facility-wide program.
• Performs other tasks as needed, including performing basic accounting functions such as receiving and recording cash payments, basic bookkeeping, processing payroll, accounts payable/receivable, etc.; maintaining calendars, schedules and coordinating appointments, meetings, training, facilities and other activities; assisting in the training of vendors and new employees; ensuring an adequate supply of materials by ordering, receiving, inspecting and storing equipment, merchandise, commodities, materials, and/or supplies.

Qualifications

• Experience using software such as Microsoft Office and Google Office features, in a professional capacity.
• Relevant office experience.
• Demonstrates accuracy and proficiency in writing, editing, and data entry.
• Possesses leadership qualities and training capability.
• Excellent communicator.
• Detail-oriented, with advanced organizational skills and time-management ability.
• Customer service oriented, and interested in taking ownership of their assigned duties.
• Able to thrive in an office environment.
• Some experience working in a health care or mental health inpatient facility.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
• Competitive Salary: Enjoy a competitive salary.
• Comprehensive Benefits Package: Includes health insurance, dental & vision plans, paid leave, retirement options, and additional benefits like a UTA Bus Pass and cafeteria on site.

Location

Location: 1300 East Center Street, Provo, Utah, 84606 United States

Background Check

Background Check Required: You must successfully pass a criminal history check.

Additional Information

• Risks which require the use of special safety precautions and/or equipment, e.g., working around operating machines, working with contagious diseases or hazardous chemicals, etc.
• Work requires physical exertion. May require the ability to stand; walk over rough surfaces; bend, crouch, stoop, stretch, reach, lift moderately heavy items (up to 50 lbs.) in a recurring manner and/or for long periods of time.
• Division of Human Resource Management rules and Department of Health and Human Services policies regarding promotions and transfers apply to current employees.
• The Utah State Hospital is a smoke-free environment. Tobacco or E-cigarette use is NOT allowed on campus.