Office Specialist I/Driver

Key Responsibilities

• Drives a state vehicle, under 26,000 pounds GVW or which carries less than 16 passengers.
• Transports passengers to various locations or transports supplies, materials, laundry or equipment.
• Drives a car, passenger or courier van, bus, or truck for pick-up and delivery of materials or transportation of staff and clients.
• Ensures compliance with applicable federal and/or state laws, regulations and/or agency rules, standards and guidelines.
• Detects and eliminates or minimizes safety hazards.
• Inspects vehicles for safety, fuel, oil and water before departure.
• Services equipment with fuel, oil and other needs: checks fluid levels, cleans equipment and vehicles externally and internally, replaces bulbs and filters.
• Provides exceptional customer service to clients, vendors and community partners.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Maintains and/or creates files or record keeping systems.
• Sorts, labels, files and retrieves documents or other materials.
• Performs basic accounting tasks including tracking and accuracy checks of accounts payable/receivable.
• Greets and checks-in clients and visitors as they arrive.
• Answers and directs incoming phone calls and emails.
• Provides basic information about DSBVI and the application process.
• Uses Google Calendar to track, schedule and coordinate meetings, appointments or other office activities.
• Faxes, mails, copies, emails and scans/attaches documents into the database.
• Understands and keeps up to date on current fiscal policy and procedure.
• Assists staff with administrative tasks as assigned.
• Processes agency documents including reviewing for accuracy and completeness.
• Provides the public and others with information and assistance in completing agency forms and applications.
• Participates in office trainings and meetings.
• Maintains supply inventory and assists in purchasing supplies.

Qualifications

• At least one year of work-related experience doing office support/basic accounting functions.
• Experience working with diverse populations including people with disabilities.
• Excellent communication and customer service skills.
• Attention to detail when reviewing documents and entering data.

About The Role

Location: 250 N 1950 W Salt Lake City, Utah, 84116 United States

Background Check Required: You must successfully pass a criminal history check.

Schedule Code: B - Competitive Career Service

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The mission of Workforce Services is to strengthen Utah's communities by supporting the economic stability and quality of our workforce.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.