Office Specialist

Initial posting date: 08/14/2026 • Application deadline: 08/24/2026 • Agency: Department of Transportation

About the role

We’re looking for an office specialist to join our team in Prineville! In this role, you will provide administrative and clerical support to the transportation maintenance manager and area crews. You will play a vital part in ensuring the area office and crews comply with district and agency values, policies, procedures, and laws.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive.

Responsibilities

• Act as the public contact for the district and region office in person, by phone, and by computer.
• Order supplies, perform general filing and typing, create forms, documents and letters, schedule meetings, make travel arrangements, and perform other office support tasks.
• Maintain confidentiality of general office proceedings and research policies, union contracts, tort claims, public records requests, and cost and expenditure reports.
• Operate office machines such as computers, copiers, postage meters, and scanners.
• Prepare vendor invoices for payment including appropriate coding and data entry in computer systems.
• Ensure that all employee payroll entries are correct and timecards are coded correctly.
• Attend meetings, create meeting agendas, take minutes, and distribute materials.
• Monitor area budgets weekly for overages and report balances regularly to the maintenance manager.

Work is performed in an office environment with some overnight travel required.

Requirements

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR an associate degree in any field.
• OR an equivalent combination of education and experience.

Qualifications

If you have these attributes, let us know in your application materials!

• Exceptional internal and external customer service skills.
• Strong computer skills including data entry and using Microsoft Office Suite (Word, Excel, and Outlook).
• Experience coordinating many different activities and proactively working independently and within a team environment.
• Excellent verbal and written communication skills.

Benefits

• Work/life balance, 11 paid holidays a year, flexible work schedules, and paid leave.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials.
• Public Service Loan Forgiveness opportunity.

If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

Pay

Salary range: $3,515 – $4,738 per month (non-PERS).