Office Services Specialist

Job Duties and Responsibilities

• Work with production planning, purchasing, production, shipping, and others to expedite product flow through operations.
• Cook with inbound and outbound trucking schedule with production planner.
• Prepare shipping schedule and documents for shipping.
• Retrieve and sort incoming mail and deliveries.
• Assist with EHS compliance tracking, workers’ compensation claim recordkeeping, updates into EHS related databases, data entry, program updates, and other similar activities.
• Complete scheduled and ad-hoc reports (downtime reports, safety reports, HR reports).
• Absorb payroll processing activities and various Human Resources duties such as new hire orientation, I-9 forms, personnel file maintenance, DairyU administrative and training compliance activities, benefits enrollment coordination, etc.
• Absorb or serve as a records coordinator in the records retention process.
• Receive facilities maintenance requests from employees.
• Report to the appropriate service provider, monitor, and report progress on resolution.
• Maintain an orderly and well-stocked mail room, office, kitchen, and common areas; inventory, order, and put away supplies.
• Support to or back up roles in quality support, inventory, accounting, etc.
• Follow all DFA GMPs and work in a manner consistent with all corporate and regulatory, food safety, quality, and sanitation requirements.

Requirements

• High school diploma or equivalent
• Sometime college coursework, preferably in administration, preferred
• 1 to 3 years of administrative support, office coordination, human resources, or related experience

Qualifications

• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Knowledge of general human resources processes and practices
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Able to work independently and as part of a team
• Able to follow directions and meet deadlines
• Able to maintain confidentiality of information

Skills

• Able to read, write and speak English

Benefits

• Health and Sick benefits begin 1st of the month after start date
• 401(k) with company contribution - 100% vested at day one of eligibility
• Competitive pay
• Gain Share Program
• Paid vacation and holidays
• Career growth opportunities - we promote from within!
• Comprehensive healthcare benefits
• Service recognition and employee rewards
• Employee referral program
• Tuition reimbursement
• Work for dairy farm families
• An Equal Opportunity Employer including Disabled/Veterans