Office Services Coordinator

About the role

Davis Wright Tremaine LLP is seeking an Office Services Coordinator to join our Bellevue office. This is a temporary position lasting seven months, with potential to convert to a full-time opportunity for the right candidate. This is an essential position requiring five days in-office.

Responsibilities

• Sort and distribute incoming and interoffice mail; includes inbound express and courier materials.
• Process and deliver outgoing USPS and vendor/courier packages, ensuring all packages are tracked.
• Perform various downtown and driving messenger duties, providing assistance to attorneys and legal staff as needed.
• Maintain the appearance of the support services department; includes ordering and stocking supplies, organizing workflow products, and cleaning the support services area.
• Prepare and assist with moving offices and workstations for new hires and interoffice moves.
• Use various software applications, such as Microsoft 365, to complete tasks and maintain electronic office reference materials.
• Participate in routine check-in meetings with the Operations Manager and assist with office projects and events.
• Monitor inventory levels and procure supplies as needed.
• Communicate with clients and vendors, and serve as a central information hub and representative of the office management team.
• Manage and support special projects as assigned.

Requirements

• 2+ years related work experience in office support, customer service, and copy or mailroom environment.
• Proficient in using computer and standard office applications; such as, Microsoft Office products, fax machines, copiers, scanners, and phones.
• Excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; good judgment and decision-making skills.
• Able to work effectively in a team-oriented, service environment.
• Able to learn, prioritize, and manage multiple tasks and projects simultaneously, and work under deadline pressures with minimal supervision.
• Able to identify and respond to customer/client issues/problems in a timely manner, and seek feedback/follow-up as appropriate.
• Able to communicate clearly, effectively, and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbally and in writing.
• Able to lift 40 lbs., be on feet most of the workday, and use various pieces of services department equipment (hand truck, flatbed cart).

Qualifications

• GED/High School Diploma required; advanced education preferred.
• Valid driver's license required; includes proof of insurance to operate company vehicle.
• Able to work extended hours or periodically change hours if needed.

Skills

• Customer service skills
• Office support experience
• Computer proficiency (Microsoft Office products)
• Attention to detail
• Time management and multitasking abilities
• Communication skills (verbal and written)
• Physical stamina and ability to lift 40 lbs.

Benefits

• First Stop Health Telemedicine
• TELUS Health Employee Assistance Program
• Voluntary Pet Insurance
• Milk Stork: Virtual lactation consulting, breast milk shipping, and nutritional testing
• Paid sick leave
• Healthcare and Dependent Care Flexible Spending Accounts
• Telemedicine and virtual short-term solution-based counseling services
• Employee Assistance Program

Pay

The hourly range for this position in Washington is $31.79 to $33.33. Actual pay will be adjusted based on the candidate’s education, training, experience, and other job-related factors permitted by law.

Schedule

This is a temporary position lasting seven months, with potential to convert to a full-time opportunity for the right candidate. This is an essential position requiring five days in-office.