Office Services Coordinator

Position: Office Services Coordinator (Non-Exempt) – General Support, reporting to the Office Administrator.

About the role

Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC has an opening for a full-time Office Services Coordinator in its Baltimore, MD office. The Office Services Coordinator plays a central role in delivering high-quality in-office experiences for employees, clients, and guests. This position supports these efforts by maintaining common areas (such as kitchens and conference rooms), coordinating event logistics, overseeing inventory of kitchen supplies, and assisting with general office support to create a professional and efficient work environment.

Responsibilities

• Maintain cleanliness and organization of kitchens, restocking daily.
• Monitor inventory and place orders for kitchen supplies.
• Ensure conference rooms are clean, stocked, and ready for use.
• Coordinate event logistics: organizing vendors, set up/tear down, and remaining attentive throughout the event.
• Assist with other administrative duties as assigned, as well as with special projects.
• Provide backup coverage for other Office Services Coordinators:
  • Reception (answering phones, taking messages, greeting clients/visitors)
  • Shipping and Receiving (distributing mail, coordinating deliveries and courier services)
  • Digital Processing Services (copying, printing, scanning, assembling attorney materials)

Qualifications

• Prior office administrative experience (law firm or hospitality experience preferred but not required).
• Ability to lift 50 lbs and move furniture for room set ups.
• Familiarity with office equipment and proficient computer skills (including Microsoft Office and the ability to learn new software).
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize numerous tasks and complete them under time constraints.
• Ability to work irregular hours when necessary to perform the essential duties of the position; some overtime may be required.

Skills

• Hospitality: Maintains professional, courteous demeanor when assisting colleagues or clients; creates welcoming environments for events and in common areas.
• Attention to Detail: Ensure accuracy in document handling and room set ups.
• Adaptability: Responds to changing priorities and urgent requests with flexibility.
• Problem-Solving: Handles minor equipment issues and logistical challenges proactively.
• Teamwork: Works collaboratively with attorneys, staff, and vendors.
• Reliability: Consistently meets deadlines and follows through on commitments.

Pay

The expected base salary range for this position is $50,000 to $65,000. Final compensation will be based on a variety of factors, including relevant experience, skills, education, and market considerations.

Schedule

This position is in-office only, Monday-Friday from 7:30am-4:30pm.