OFFICE SERVICES CLERK

About the Role

Under direct supervision from department management, the Office Services employee performs a variety of tasks to support daily office operations, including mail handling, supply management, and facility upkeep.

Responsibilities

• Participates in cart round internal mail deliveries, including floor rounds assigned daily
• Delivers materials to and from offices
• Assists with miscellaneous requests for office supplies, equipment, furniture, assembly, or installation
• Supports office moves and setups
• Restocks the firm’s supply area
• Sets up conference rooms with food, utensils, and supplies
• Handles interoffice deliveries
• Answers the Office Services phone line for requests
• Takes and delivers lunch orders
• Sorts daily incoming mail
• Sends faxes and prepares outgoing mail
• Runs downtown and car errands
• Cross-trains with kitchen staff
• Cleans assigned kitchen areas daily

Qualifications

• Education: High School diploma required
• Experience: Minimum of 1 year in a related field, customer service, or administrative setting; 2+ years preferred
• Computer Skills: Proficiency in Windows and Outlook
• Certificates & Licenses: Valid Driver’s License

Skills & Abilities

• Integrity/Ethics: Acts honestly, maintains confidentiality, and supports company values
• Teamwork: Meets deadlines, values others’ opinions, and promotes a collaborative atmosphere
• Interpersonal Skills: Strong listening skills, builds relationships, and handles feedback constructively
• Productivity: Manages workload, prioritizes tasks, and handles information efficiently
• Dependability: Meets commitments, works independently, and maintains punctuality
• Excellent attention to detail and organizational skills
• Strong verbal communication and customer service skills
• Ability to maintain confidentiality

Work Environment

This role operates in a professional office setting with physical demands, including:

• Prolonged periods of standing and walking
• Frequent lifting, carrying, pushing (up to 35 pounds)
• Bending, squatting, reaching, climbing, kneeling, and stooping
• Daily physical movement for pickups and deliveries