Office Services Associate

Roles & Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Cook up and support overall workplace operations by submitting maintenance requests.
• Coordinate with building management, security, engineering, and vendors.
• Coordinate visitor access with building security.
• Greet and direct visitors, notifying appropriate contacts.
• Maintain building access points as needed.
• Validate and track approved visitor parking.
• Manage conference room and workspace reservations using internal systems.
• Schedule and support scheduling needs, resolving conflicts.
• Coordinate external building conference room bookings when required.
• Place and track all catering orders in line with firm guidelines.
• Coordinate, confirm, and support catering setup and teardown.
• Prepare meeting rooms and ensure alignment with meeting organizers.
• Issue, track, and manage employee and visitor access badges.
• Coordinate with building security for onboarding, offboarding, and access audits.
• Respond promptly to employee requests.
• Process mail, packages, courier requests, and certified mail.
• Order business cards and life event items per guidelines.
• Support event planning and office initiatives.
• Maintain conference rooms and shared spaces throughout the day.
• Ensure cleanliness and readiness of all common areas and conference rooms.
• Replenish supplies and report issues as needed.

Knowledge, Skills & Attributes

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.
• A client-focused mindset.
• Leadership and accountability.
• Operational efficiency.
• Problem-solving and decision-making skills.

Qualifications

• Full-time equivalent position.
• Non-exempt role.
• Benefit Eligible.
• Eligible for transition bonus.
• Compensation Market Base Salary Range (Hourly): ($20.00 – $34.00).
• All eligible employees receive access to a comprehensive benefits package, including:
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Benefits

• Comprehensive benefits package.
• Reasonable accommodations for qualified individuals with disabilities, pregnancy related conditions, and sincerely held religious beliefs.
• Equal employment opportunity policy.

Pay

Market Base Salary Range (Hourly): ($20.00 – $34.00)

Schedule

Full-time equivalent position.