Office Services Assistant, Advancement Administration (Time-Limited) - University Advancement

Primary Duties & Responsibilities

• Provide reception coverage, including greeting visitors, answering telephones, and directing inquiries in a courteous and professional manner.
• Receive, sort, process, and distribute incoming and outgoing mail, packages, and interoffice deliveries.
• Support daily delivery operations and the distribution of materials across multiple locations.
• Aid in purchasing functions, including ordering supplies, tracking requests, and maintaining inventory levels.
• Collaborate with team members to ensure continuity of service across supported locations.
• Maintain accurate records, logs, and supply areas.
• Perform conference room management, including scheduling and managing 26 meeting rooms for University Advancement. Provide basic a/v support to select meeting rooms, including equipment setup, operation, and troubleshooting.

Working Conditions

• Normal office environment.
• Ability to travel to various on- and off-campus locations.
• Occasional lifting (25 lbs or less).

Education

Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience.

Preferred Qualifications: Previous administrative experience within a university setting. Experience working in a multi-location or shared services environment.

Skills

Not Applicable

Work Experience

Administration And Office Support (1 Year)

Other Information

Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs or less).

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.