Office Secretary- Padonia International ES (1.0/10-month) Effective start date August24th

About the role

Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities.

Responsibilities

• Performs a full range of skilled word processing functions.
  • Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
  • Composes correspondence and memos.
  • Prepares specialized documents and technical reports.
  • Creates documents for mass mailings.
  • Produces charts, graphs, and tables.
• Processes and records work which is often of a confidential nature.
  • Sets up and operates automated scheduling and attendance procedures.
  • Maintains a current file maintenance system for all schedule, attendance, and interim reports in a systematic filing scheme.
  • Registers new students, assists with student orientation, may set up and maintain bus schedules.
  • Maintains data on the Student Testing and Registration System (STARS) system.
  • Greets visitors, answers inquiries and/or directs them to appropriate school personnel.
  • Furnishes and receives information or directs call to proper person or office.
  • Processes incoming and outgoing mail.
  • Obtains and calls in daily lunch count.
  • Maintains small fund for making student loans.
  • Aids students with personal problems, e.g., missing bus, lost and found, etc.
  • Processes required forms, computing and entering standard fees.
  • Notifies appropriate personnel for custodial and/or technical coverage.
  • Maintains inventory of school materials and standard office supplies; obtains needed supplies as required.
  • Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
  • Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
• May assist in library.
• Operates various office equipment including PC's, photocopying equipment, duplicating machines, laminator, etc.
• Performs routine maintenance and arranges for service and/or repair of equipment.
• Signs students in and out of school.
• Issues tardy passes and keeps absentee/tardy records.
• Assists with the preparation of instructional requests including end of semester exams, tests, and other such materials as assigned.
• Provides back up assistance to other office clerical personnel to maintain efficient office operations at all times.
• Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.

Qualifications

• Possession of a high school diploma or equivalent.
• Three years of secretarial and/or clerical work experience.

Conditions of Employment

• May be required to work additional hours with little or no notice.

Salary

Grade 02/ESPBC, $23.24-$42.19 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical and Classified Employees Represented by ESPBC, Effective July 1, 2026. Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.)

Other Compensation

This position may also be eligible for comp time as per the ESPBC Master Agreement and Memorandum of Understanding. Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.

BENEFITS

• BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
• Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
• All new hires will attend a benefits meeting upon hire.
• Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement.

Application Instructions

Please read and carefully follow the instructions provided below. Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment. Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position. You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or position which requires Licensure/Certification. Proof Of Licenses, Certifications And Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer. Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application. Proof Of Degree Equivalency Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at https://marylandpublicschools.org/about/Pages/DEE/Certification/Foreign-Transcript-Evaluation-Agencies.aspx.

Contact Information

Email: otshiring@bcps.org
Phone: 443-809-8952