Office Secretary ~ Elementary

Key Responsibilities

• Attend department and in-service meetings to gather and convey information.
• Collect payments for events, fines, and fundraisers, ensuring accurate processing.
• Communicate with employees, departments, administrators, parents, and the public to provide information and assistance.
• Compile and prepare data for reports and process various requests.
• Manage assigned projects and activities, including material distribution and arrangements for meetings and travel.
• Maintain inventory of office supplies and materials.
• Maintain manual and electronic files and records, ensuring accuracy and compliance with guidelines.
• Perform general clerical functions such as scheduling, copying, faxing, data entry, and handling mail.
• Prepare correspondence, reports, and other materials for documentation and information conveyance.
• Process documents and materials in compliance with administrative guidelines.
• Research topics related to department operations for informed decision-making.
• Respond to inquiries from various parties, facilitating communication and providing direction.
• Schedule activities such as appointments, meetings, and facility usage.
• Perform additional related duties as assigned to ensure effective operation of the work unit.

Minimum Qualifications

• High school diploma or equivalent.
• Relevant job-related experience is required.
• Proficiency in operating standard office equipment and relevant software; accurate record-keeping.
• Basic math skills; business telephone etiquette; ability to read manuals, write documents, and present information.
• Ability to schedule and organize activities, work with a diverse group of individuals, manage tasks, and adapt to changing priorities.

Benefits

• Medical and dental plan options.
• Vision coverage.
• Employee Assistance Program (EAP).
• District-paid basic life insurance ($75,000).
• Paid holidays.
• Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.