Office & Operations Manager (Part-Time) - New York

About the role

We are seeking a proactive, organized, and detail-oriented Office & Operations Manager (Part-Time, 2.5 days a week) to own our workplace experience and keep our day-to-day operations running seamlessly.

Key Responsibilities

• Office Facilities & Maintenance

• Space Management: Oversee the physical office layout, furniture procurement, and inventory of office supplies.
• Upkeep & Repairs: Coordinate all routine maintenance, emergency repairs, and daily cleaning services to ensure communal spaces are functional and welcoming.
• Tech Liaison: Partner with the IT department to troubleshoot and resolve office-related technology and infrastructure issues.

• Operations, Logistics & Compliance

• Daily Logistics: Handle all incoming/outgoing mail, courier services, and packages.
• Point of Contact: Serve as the primary internal and external liaison for all day-to-day office matters.
• Compliance: Manage workspace clearing and monitor local city notices regarding business licenses and fire inspection codes.

• Hospitality & Events

• Vibe & Sustenance: Keep the fridge stocked with snacks and drinks, order team breakfasts/lunches, and ensure office plants are watered and thriving.
• Culture & Community: Plan and execute regular team happy hours, internal bonding events, milestone celebrations, and the annual office holiday party.
• Guest Relations: Act as the welcoming face of the company for external office guests and clients.

• People Operations (Onboarding & Offboarding)

• The Welcome Experience: Prepare personalized welcome messages and assemble new-hire swag bags.
• Onboarding Setup: Provision IT access and set up accounts across corporate HRIS and payroll systems (including Lucca, Pagga, and ADP/Canada payroll).
• Offboarding: Seamlessly revoke system and facility access (IT accounts, badges, email, and HRIS) and manage the secure retrieval of IT equipment.

• Finance & Sales Administration

• Expense Management: Oversee office bill payments and accurately file operational expenses.
• Administrative Support: Assist with ad-hoc financial admin tasks.
• Salesforce Admin: Maintain data hygiene and support specific administration tasks within Salesforce.

Qualifications & Skills

• Experience

• 3+ years of experience in Office Management, Workplace Operations, or a similar administrative role.

• Tech Savvy

• Familiarity or hands-on experience with HRIS/payroll tools (ADP, Lucca, Pagga) and CRM software (Salesforce) is highly preferred.

• Event Planning

• Proven track record of organizing engaging team events and managing hospitality budgets.

• Communication

• Exceptional interpersonal and communication skills; ability to interface professionally with landlords, vendors, and executives.

• Project Management

• A self-starter mindset with the ability to prioritize tasks, multitask under pressure, and drive ad-hoc research projects to completion.

What We Offer

• Medical, Dental & Vision Insurance: 100% paid for the employee-only, 80% for dependents

• 401k: With Company Match

• Paid Parental Leave

• Paid Time Off: Paid Vacation, Sick Time & Holidays

• Compensation: $37500 (50% part time)