Office Operations /Institutional Review Board Compliance (IRB) Coordinator

Department: PRIA | Campus Location: Arnold/Main Campus

About the role

The Office Operations/IRB Coordinator will provide essential clerical and organizational support to the Associate Vice President (AVP) to ensure effective and efficient operation of the PRIA office. The position also serves as a member of the College's Institutional Review Board (IRB) and supports the IRB with communication and documentation, and maintains a culture of compliance with federal regulations and institutional procedures relevant to human subject research.

Responsibilities

• Provide administrative support to the AVP, which may include, but is not limited to, scheduling meetings, managing the office budget, maintaining PRIA staff in-person/remote work schedules, and composing general administrative correspondence for the AVP’s signature.
• Facilitate office events and campus-wide activities hosted by the office (e.g., PRIA open house, holiday parties, office retreat, etc.).
• Maintain the office website, Intranet, and portal site.
• Maintain certification as the IRB administrator through the Collaborative Institutional Training Initiative (CITI) Program.
• Maintain IRB records per federal regulations and ensure that the records are accessible, upon request, to authorized federal officials.
• Maintain the retention of college IRB records and documents for at least seven years past completion of the research activity.
• Communicate with prospective IRB applicants and respond to inquiries in consultation with the AVP and IRB faculty co-chair.
• Coordinate to ensure prompt reporting to the IRB on proposals for review and approval.
• In consultation with the AVP, ensure the prompt reporting to the Office for Human Research Protections (OHRP) and any sponsoring federal department or agency head of:
  • any unanticipated problems involving risks to participants or others;
  • any serious or continuing noncompliance with the regulations or requirements of the IRB; and
  • any suspension or termination of IRB approval for research.

Requirements

• Bachelor's degree or higher.
• Minimum of two years of relevant experience.
• Strong written communication and organizational skills, including the ability to compile meeting minutes and coordinate events.
• Excellent planning, project management, and record-tracking skills.
• Excellent interpersonal skills with the ability to cultivate professional and business partnerships.
• General understanding of the operations of higher education institutions (college working experience preferred).
• Basic knowledge about human subject research, including ethics, federal regulations, and administrative management.
• Willingness to take required courses and maintain certification as the IRB compliance coordinator through the Collaborative Institutional Training Initiative (CITI) Program.
• Ability to maintain confidentiality.
• Experience managing web pages and intranet is desired.
• Ability to anticipate needs and strong problem-solving skills.
• Proficiency in computer software like Microsoft Office.

Preferred Qualifications

• Previous college work experience is preferred.

Pay

$59,092–$73,865

Schedule

• Full-time, exempt staff position.
• 40 hours per week.
• This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.

Benefits

• Comprehensive benefits package.
• Pay dates occur on the 7th and 22nd of each month. If those dates fall on a weekend, the pay date occurs on the Friday prior.