Office Operations Assistant (DOH/NMBHI #12996)

Salary: $17.00 - $25.49 hourly / $35,350 - $53,024 annually. This position is a Pay Band C2.

About the role

The New Mexico Behavioral Health Institute (NMBHI) provides care to New Mexicans across six divisions: inpatient psychiatric care for civil and forensic commitments, residential treatment for adolescents, outpatient care for behavioral health disorders, detox and residential substance use treatment, and skilled/long-term care. As the state’s largest behavioral health complex, NMBHI serves over 250 inpatients/residents daily and 400 outpatient clients monthly, supported by over 600 employees.

The Office Support Assistant provides administrative support to leadership by maintaining operational tracking systems, assisting with compliance initiatives, supporting departmental operations, monitoring administrative deadlines, and ensuring critical tasks are completed accurately and on time.

Responsibilities

• Maintain and monitor job postings for operations.
• Maintain spreadsheets, databases, tracking logs, and operational reports.
• Assist with compliance activities by organizing documents, maintaining records, and tracking deadlines.
• Provide administrative support for departmental projects.
• Support leadership with projects.
• Perform other administrative duties as assigned to support departmental operations.

Ideal Candidate

Highly organized, proactive, and detail-oriented with the ability to manage multiple projects in a fast-paced environment. Must be dependable and adaptable to daily changes.

Requirements

• No prior experience or training required.
• Must possess and maintain a valid New Mexico Driver’s License.
• Must obtain a Defensive Driving Certificate.

Working Conditions

• Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.
• Some sitting, standing, bending, and reaching may be required.
• Direct client interaction and occasional travel may be required.

Benefits

This position is covered by a collective bargaining agreement, and all terms/conditions of that agreement apply.