Office Operations and Facilities Manager

About the role

We are a growing law firm seeking a highly organized and process-driven Manager, Office Operations and Facilities to own the day-to-day execution and continuous improvement of our office operations across our current footprint of two offices (Paramus & Fair Lawn).

Responsibilities

• Act as the primary point of contact for building management and facility vendors
• Manage vendor relationships, repairs, maintenance, and facility improvements
• Maintain a clean, organized, and fully stocked office environment
• Oversee cleaning services, kitchen and common area supplies, and conference room readiness
• Implement structured stocking systems (par levels, labeling, organization)
• Own procurement, inventory, and cost control for office supplies
• Administer RingCentral, including user setup, optimization, and support
• Manage service, repairs, and equipment lifecycle planning
• Build and maintain SOPs for core responsibilities
• Develop training materials and ensure consistent system adoption
• Coordinate office moves, reconfigurations, and vendor activities
• Manage business insurance programs and vendor relationships
• Partner with Finance and HR on budgeting and compliance

Requirements

• 3–7+ years of experience in office operations, facilities, or a similar role
• Strong vendor management and negotiation skills
• Experience building processes and documenting standard work
• Experience with inventory systems or process improvement (preferred)
• Highly organized with strong attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work on site Monday through Friday
• Strong communication and problem-solving skills

Qualifications

• Proficiency with Microsoft Office Suite
• Experience with project management tools (e.g., Asana, Trello)
• Knowledge of workplace safety and security protocols
• Understanding of office equipment maintenance and repair
• Experience with workplace ergonomics

Skills

• Project management
• Vendor management
• Inventory management
• System administration
• Continuous improvement
• Communication and problem-solving

Benefits

• 100% employer paid Medical Insurance for employees, starting day 1
• 100% employer paid Dental and Vision Insurance for employees, starting within 31 days
• 401(k) with Employer Contributions
• Cash Balance Plan (similar to pension)
• Competitive PTO & Paid Holidays

Pay

Base salary range: $75,000 – $95,000 annually

Schedule

Monday through Friday

Apply for this job

* indicates a required field