OFFICE MANAGER, UNIVERSITY OF SOUTH FLORIDA

SSC Services for Education is a nationwide facility service provider specializing in educational institutions. As part of Compass Group, we empower our associates with career advancement opportunities, competitive wages, and comprehensive benefits.

About the Role

As an Office Manager, you will oversee a variety of administrative and financial duties, including business unit accounting, payroll (with Living Wage Ordinance compliance), accounts payable/receivable, profit and loss reconciliations, and human resources administration. You will also manage office operations, associate files, record retention, and support systems like POS, camera systems, and digital signage.

Responsibilities

• Analyze and organize office operations, including bookkeeping, payroll, personnel management, filing systems, and supply requisitions.
• Maximize office productivity through efficient use of software applications.
• Research and develop resources to improve workflow efficiency.
• Establish uniform correspondence procedures and style practices.
• Formulate procedures for record retention, protection, retrieval, transfer, and disposal.
• Plan office layout, develop budgets, and initiate cost-reduction programs.
• Review clerical and personnel records for accuracy and completeness.
• Prepare activity reports for management guidance.
• Coordinate activities across clerical departments or teams.
• Perform additional duties as assigned.

Requirements

• 3+ years of administrative and clerical experience in an office, hotel, corporate, or related environment.
• Thorough knowledge of contract administration and office procedures.
• Working knowledge of financial reporting processes and systems.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and internet applications.

Benefits

• Medical, dental, and vision insurance
• Life insurance and AD&D
• Disability insurance
• Retirement plan
• Paid time off and holiday time off (varies by site/state)
• Associate shopping program
• Health and wellness programs
• Discount marketplace
• Identity theft protection
• Pet insurance
• Commuter benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid parental leave
• Personal leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.