Office Manager - TMI

About the role

The Office Manager oversees day-to-day administrative operations at Enerfab, a company with over 120 years of experience in fabrication and construction for various industries. Reporting to the Director of Operations, this role requires managing time-sensitive tasks, handling communications, and supporting employee engagement.

Responsibilities

• Process and reconcile invoices for accounts payable and follow up on overdue customer payments
• Manage document control, including shop time-off requests, receivers, and project job reports
• Oversee time entry and payroll, ensuring accuracy and resolving issues such as missed clock-ins and PTO discrepancies
• Set up new jobs in SAP and manage tag printing/barcoding systems for job tracking
• Affiliate with HR responsibilities, including benefit election forms, interpreting company policies, and handling disciplinary actions
• Manage internal marketing tasks such as creating a monthly newsletter, social media posts, and employee engagement activities
• Book and monitor travel arrangements using Concur
• Maintain accurate petty cash records and order office and cleaning supplies
• Act as a liaison between departments, such as HR, payroll, and IT, to resolve communication delays and process approvals
• Manage accounts receivable, accounts payable, and purchase order entry to support accurate financial and procurement processes

Qualifications

• Bachelor's degree in Business Administration, Office Management, Accounting, Human Resources, or a related field preferred
• Experience supporting payroll, accounts payable/receivable, and employee onboarding processes
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook
• Experience working with ERP, payroll, or accounting systems is preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail, accuracy, and problem-solving abilities
• Ability to maintain confidentiality while handling sensitive employee and financial information
• Demonstrated ability to work independently while collaborating effectively with cross-functional teams