Office Manager - Scrap Metal Recycling

Responsibilities

• Oversee and organize all administrative duties and office procedures, ensuring a seamless workflow.
• Provide direct administrative support to senior management and other staff, including scheduling meetings, appointments, and travel arrangements.
• Assist with bookkeeping tasks, including processing accounts payable and receivable, managing invoices, and monitoring payroll information.
• Maintain organized filing systems for office records, ensure data integrity and confidentiality, and manage office supplies inventory.
• Serve as the primary point of contact for internal/external clients and visitors, handling inquiries and directing communications professionally; resolve customer complaints and answer customer questions regarding policy and procedure.
• Coordinate daily office operations and ensure efficient workflow.
• Maintain accurate financial records, prepare deposits, and reconcile cash drawers.
• Maintain employee personal files and onboarding paperwork.
• Order office and operational supplies.
• Coordinate with dispatch, scale operators, and yard personnel.
• Assist with payroll processing and timekeeping.
• Verify scale tickets and purchasing documentation.
• Answer multi-line phones and greet customers professionally.
• Comply with all applicable federal, state, local, and SA Recycling safety, health, and environmental rules, regulations, policies, and procedures.

Requirements

• Regular attendance and punctuality are essential job functions for this role.
• Proven experience as an Office Manager or in a similar administrative support role.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) is required.
• Excellent organizational, time management, and problem-solving skills with strong attention to detail.
• Ability to work independently, multitask, and adapt to a fast-paced environment.
• Must complete pre-employment physical and drug screen.
• Must pass background and credit check.
• Willingness to work in both office and outdoor yard environments in varying weather conditions.

Qualifications

• Bilingual skills (English/Spanish) is a plus.
• Ferrous and Non-Ferrous processing and production experience is a plus.