Office Manager - Our Lady of Guadalupe - Southeast Chicago - Vic.VI

Key Responsibilities

• Greet and assist students, families, and visitors with professionalism and warmth
• Answer phones, respond to emails, and manage general inquiries
• Cookordinate communication between administration, faculty, and families

Administrative Support

• Provide direct support to the principal and leadership team
• Maintain calendars, schedule meetings, and coordinate events
• Prepare correspondence, reports, and school communications

Student & Family Services

• Maintain student records and ensure confidentiality
• Aid with attendance tracking and reporting
• Support enrollment, registration, and onboarding processes

Office Management

• Manage office supplies, equipment, and vendor relationships
• Oversee daily office operations and ensure organization of systems
• Coordinate mailings, newsletters, and school-wide communications

Financial & Data Tasks

• Assist with tuition processing, invoicing, or basic bookkeeping
• Maintain databases and student information systems
• Support budget tracking or purchasing processes

Qualifications

• A high school diploma is required; an associate or bachelor’s degree is preferred
• Previous administrative or school office experience is preferred
• Strong organizational and multitasking skills are required
• Excellent written and verbal communication skills are essential
• Proficiency in Google Workspace and/or Microsoft Office is required
• The ability to maintain confidentiality and professionalism is necessary

Benefits

The Archdiocese of Chicago offers a comprehensive total rewards package that includes competitive compensation and benefit programs. Information about our benefit programs can be found here. This position has a salary range of $18.00 to $23.00 per hour. An employee's pay within this range will be determined by various factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.