Office Manager (Operations)

About Tropical Health

Tropical Health is a growing healthcare organization dedicated to providing compassionate, high-quality care while maintaining operational excellence across its locations. The company emphasizes strong leadership, efficient systems, and a collaborative work environment to support both patients and its team.

Position Overview

We are seeking a highly organized and proactive Office Manager (Operations) to oversee daily business and administrative operations. This role is crucial for ensuring the office runs smoothly, supporting the team, and maintaining efficient and compliant processes.

Key Responsibilities

• Oversee and manage daily office operations to ensure efficiency and organization
• Lead and support administrative and nonclinical staff
• Manage inventory, including ordering, receiving, and shipping medical supplies and equipment
• Cookordination with vendors and service providers for office operations and facility maintenance
• Track office expenses and ensure budget compliance
• Process and manage vendor invoices in a timely manner
• Serve as the primary point of contact for office-related issues and problem resolution
• Ensure compliance with company policies and healthcare regulations
• Collaborate with leadership to improve workflows and operational systems
• Report directly to the President/CEO
• Aid in training and onboarding of staff
• Supervise nonclinical team members

Qualifications

• Associate’s degree in Business Administration, Management, or related field (required)
• Previous experience in office management, operations, or logistics (healthcare strongly preferred)
• Strong organizational and multitasking abilities
• Prior proven leadership and team management skills
• Excellent communication and problem-solving skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and handle multiple responsibilities
• Experience with inventory management and shipping preferred

Compensation

$45,000 – $48,000 annually (based on experience)

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off (PTO) and Holidays
• 401(k) retirement plan (with potential employer contribution)
• Professional development and training opportunities
• Supportive leadership team and growth-focused environment
• Opportunity to grow within a multi-location healthcare organization

Physical Demands

• Regular sitting, typing, and communication
• Occasional standing, walking, bending, and lifting (up to 50 lbs)
• Moderate noise healthcare office environment
• Possible exposure to odors, illness, and patient interaction
• Reasonable accommodations may be made for individuals with disabilities

Why Join Tropical Health?

At Tropical Health, you're not just managing an office—you're helping build a system that supports quality care and strong teams. We value accountability, leadership, and people who take ownership of their work.

Equal Opportunity Employer

Tropical Health is an equal opportunity employer.