Office Manager, NA

Campus & Trailer Operations

• Serve as the daily onsite representative ensuring all trailers are clean, functional, stocked, and welcoming.
• Conduct daily walkthroughs to identify and address maintenance, cleanliness, safety, or supply issues.
• Maintain trailer inventory including snacks, beverages, PPE, office supplies, and comfort items.
• Cooker with facilities and construction teams regarding trailer placement, power, HVAC, lighting, and repairs.
• Respond quickly to operational issues such as outages, equipment failures, or access problems.

Employee Support & Experience

• Create a positive environment for employees working in rugged or temporary conditions.
• Support incoming employees by offering orientation to trailer layouts, amenities, safety information, and communication channels.
• Cater onsite engagement initiatives such as catered lunches, hydration stations, wellness items, or appreciation events.
• Maintain morale and proactively escalate any concerns about working conditions.

Vendor Coordination

• Source, onboard, and manage local vendors for cleaning, catering, supply replenishment, HVAC services, trailers, and portable restrooms (when applicable).
• Ensure vendor performance meets safety, timeliness, and quality expectations.
• Review invoices and manage regular service schedules.

Safety, Security & Compliance

• Serve as the first point of contact for safety concerns within the trailer area.
• Ensure compliance with badge access, visitor logs, safety protocols, and emergency procedures.
• Escalate unauthorized activity or access concerns immediately.
• Partner with security teams and construction teams to maintain a safe environment.

Mail, Packages & Logistics

• Receive and distribute shipments, materials, PPE, and supplies coming through the trailer campus.
• Own mail distribution procedures across all onsite trailers and temporary workspace areas.

Communications & Administrative Support

• Maintain weekly communications to employees regarding updates, changes, weather impacts, or campuswide notices.
• Maintain signage, directional guides, and trailer/campus maps.
• Track supply usage trends and proactive forecast needs.
• Support Workplace Operations with special projects for Abilene and other regional sites as needed.

Qualifications

• 2+ years of experience in workplace operations, facilities coordination, logistics, or hospitality.
• Strong communication and interpersonal skills; able to support employees at all levels.
• Comfortable being the primary onsite operator with minimal daily supervision.
• High level of organization, follow-through, and problem-solving ability.

Preferred Experience

• Supporting distributed or temporary work environments (trailers, field offices, remote sites).
• Vendor management experience.
• Familiarity with safety protocols, emergency response, or site access control.
• Ability to lift up to 25 lbs. for supply runs or trailer resets as needed.

Physical Demands & Special Requirements

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Additional Details

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.
• Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.
• We’ll be accepting applications for at least one week from the date this role is posted.