Office Manager-Melbourne

Why Join the Team?

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, offering a variety of webinars for the Office Manager/AP Specialist to stay motivated and updated on new technologies, regulations, procedures, etc.

Why The Team Needs You?

• Help homeowners put their lives together after a traumatic event
• Perform in stressful situations
• Have excellent communication skills
• Knowledge of accounting, debits and credits
• QuickBooks online knowledge
• Enjoy working in a fast-paced environment

Full Job Description

• Review job costs and overheads for corrective action
• AP data entry
• Aids with obtaining and reporting key performance indicator (metrics) data
• Controls banking activities
• Covers accounting records with the Controller to ensure financial status of the franchise is properly reflected
• Manages the A/P process, including vendor invoicing and payments
• Compiles and reviews labor hours and processes payroll
• Aids with recruiting and on-boarding processes
• Manages business licenses and insurance
• Records, processes, and follows up on Workers Compensation/Vehicle Accidents
• Ensures compliance with Federal and State legislation employment laws
• Assists with job costing
• Manages all phases of job costing
• Assists other team members when needed and fosters a positive working relationship with other departments
• Assists GM with daily office operations
• Completes month end duties as directed by the Controller
• Completes AP processes as directed by the Controller

Applicant Qualifications (Requirements)

• Desire to join a world-class team and contribute a positive attitude
• 2+ years in customer service
• Accounting degree (Preferred)
• 3 years of accounting experience (Required)
• Be a great representative of our brand with skills, ask questions, and monitor various aspects of the business to detect problems
• Prior construction accounting experience (Preferred)
• QuickBooks Online experience (Preferred)
• Microsoft office experience 2 years (Preferred)
• Training
• Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities
• Cross-training opportunities to advance your career
• Paid training
• Referral program
• Great culture and team dynamic

Benefits

• PTO – Paid Time off
• Company paid holidays
• Medical
• Simplified IRA with employer contribution
• Paid professional and industry certifications and training
• Fun, family focused culture

Values

• Deliver what you promise
• Respect the individual
• Have pride in what you do
• Practice continuous improvement

Vision

To provide extraordinary care while serving people in their time of need.

Mission

To provide opportunities for great people to deliver Best in Class results.