Office Manager (LTA)

About the role

DESRI (formerly D. E. Shaw Renewable Investments) is a market-leading owner and operator of renewable energy projects throughout the United States. We have acquired or developed approximately 13 gigawatts of contracted capacity across a portfolio of over 85 renewable energy projects in 24 states.

Responsibilities

• Provide consistent in-office coverage and proactively address workplace, facilities, and employee support needs throughout the day.
• Serve as the primary in-office resource and first point of contact for employees, visitors, clients, candidates, and vendors.
• Ensure the office remains organized, fully operational, well-stocked, and guest-ready at all times.
• Anticipate office, facilities, and employee needs before they become urgent, taking proactive action to ensure the workplace runs smoothly and efficiently.
• Proactively monitor inventory levels and replenish office, pantry, kitchen, conference room, and workplace supplies before they run low.
• Maintain a clean, organized, and guest-ready kitchen and pantry environment throughout the day, including light tidying, organization, and upkeep as needed.
• Conduct regular walkthroughs of common areas, conference rooms, kitchens, and workplace spaces to proactively identify and resolve issues before they impact the employee or visitor experience.
• Own mail, deliveries, shipments, office equipment, storage, and day-to-day workplace logistics.
• Maintain office operating procedures, workplace documentation, inventories, and operational checklists.
• Manage reception responsibilities and create a warm, professional, white-glove experience for all visitors.
• Coordinate guest arrivals, building access, visitor registration, badges, and meeting logistics.
• Greet and assist employees, visitors, and guests, ensuring a welcoming, professional, and high-quality experience.
• Manage conference rooms, room setup, technology readiness, and meeting support including catering.
• Answer and direct incoming calls and assist with general inquiries.
• Coordinate internal and external meetings, recruiting events, employee gatherings, and special events.
• Manage catering orders, room setup, event logistics, and post-event cleanup.
• Check meeting calendar daily and anticipate meeting and event needs to ensure a seamless experience for attendees.
• Partner with Human Capital, Business Operations and the Executive Assistance team to support onboarding, intern programming, employee engagement activities, and workplace events.
• Aid in wellness initiatives, celebrations, and other employee experience programs.
• Serve as the primary point of contact for building management and workplace vendors.
• Coordinate relationships with office suppliers, cleaning services, pantry vendors, shipping providers, and other workplace partners.
• Track vendor performance, resolve service issues, and escalate concerns as needed.
• Coordinate facilities requests, maintenance issues, repairs, and office improvement projects.
• Assist with invoice processing, expense tracking, and workplace-related budgets.
• Manage inventory and proactively keep the storage room organized.
• Provide administrative and operational support to Executive Assistance, Business Operations, and leadership teams as needed.
• Aid in onboarding logistics, workspace setup, document execution, office moves, and special projects.
• Coordinate IT and AV needs, serving as the in-office liaison with the IT team on equipment setup, troubleshooting, user onboarding, and conference room technology.
• Support business continuity by documenting processes and maintaining operational resources.
• Notarize documents and serve as the point of contact for signature and mailing requests; this role requires obtaining a notary commission by passing the notary exam within the first month of employment.

Qualifications

• A bachelor's degree with at least 3 years of experience in office, facilities, workplace operations, or a related field.
• Commitment to exceptional customer service with a genuine desire to help others.
• Comfortable working independently and taking ownership of outcomes and driving tasks to completion.
• Highly reliable and responsive.
• Strong attention to detail and commitment to delivering high-quality work.
• Outstanding organizational and time-management skills.
• Proven ability to anticipate needs, take initiative, and solve problems proactively.
• Strong communication skills and the ability to interact effectively with employees at all levels of the organization, as well as clients, candidates, vendors, and other external partners.
• Ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail and consistently delivering on commitments.
• Flexibility, adaptability, and willingness to occasionally support activities outside of standard business hours for events, meetings, or special projects.
• High degree of discretion and sound judgment.

Pay

The expected annual base salary for this position is $70,000 to $90,000, depending on experience.

Schedule

This role requires an in-office presence Monday through Friday. Standard hours are expected to be approximately 8:00 AM – 5:00 PM EST, with additional hours as needed to support business requirements.