Office Manager Job Posting

The Islamic Association of Raleigh (IAR) is an Islamic center serving as a mosque, schools, and a gathering place for the Muslim community in the Triangle region of North Carolina. IAR is one of the oldest mosques in the area and hosts over three thousand congregants every Friday.

About the role

To promote and assist in the smooth, professional operations of the Islamic Association of Raleigh (IAR), provide administrative and executive support to the IAR leadership, and deliver an outstanding service experience to the congregants and community of IAR.

Responsibilities

• Manage day-to-day operation of the office, including overseeing the IAR calendar, attending Administration meetings, working directly with the CEO and Treasurer, and resolving issues.
• Receive community members and answer questions in person, by phone, or email; respond to inquiries from employees, clients, and community members, directing them to the appropriate person, official, or committee when necessary.
• Order office supplies and develop and maintain organized filing.
• Prepare selected monthly and annual reports for a variety of committees and meetings (Election, General Body meetings, expense reports, etc.).
• Manage and renew the organization’s property and liability insurance.
• Prepare all IAR letters, including Employment Verifications, New Muslim letters, and Community Service letters.
• Assist with special projects as needed.

Bookkeeper Duties

• Maintain IAR accounts by verifying, allocating, and posting transactions.
• Maintain historical records by filing documents.
• Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
• Comply with local, state, and federal government reporting requirements.
• Work with and support the IAR CEO, Treasurer, and the Finance Chairperson when needed.
• Supervise administrative assistance to issue checks, use the accounting system to enter check deposits, and keep the reservation of rooms updated.

Shura Support

• Organize and send meeting notices and materials to Shura.
• Attend and take minutes of Administration team meetings.
• Maintain organization files, including bylaws, minutes, and policies.
• Maintain membership files and support the membership team in Shura and ICC elections.

Other Support

• Direct planning and activities to support the annual picnic, Eids, and fundraisers.
• Assist the CEO and the IAR chair as needed.

Requirements

• Associate degree in Business Administration, Accounting, Finance, or equivalent.
• Previous administrative or office experience.
• Previous experience with bookkeeping software.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite and Teams.
• Excellent Islamic character and a commitment to maintain confidentiality of private and sensitive information.
• Ability to work in a flexible, fast-paced environment.
• Ability to be trained and acquire new skills.
• Ability to supervise others.
• Some weekend and evening hours may be required as services and meetings dictate.

Schedule

Part-time, in-person position requiring 20 hours per week.