Office Manager (Grades: PK-8)

About the role

Perform secretarial functions for the Principal including generation of communications for Principal's approval and signature. Coordinate and maintain Principal and school-wide calendars. Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.

Responsibilities

• Coordinate schedules and work assignments for Principal's clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile time cards, ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Effectively use Budget Manager Reports to monitor and adjust line item accounts. Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants including materials, contracts and events, field trips, and personnel utilization.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position.

Qualifications

• High School Diploma and three years of related clerical and/or secretarial experience or Associate's Degree in business related area.
• Demonstrated knowledge of district organization, operations, and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world.
• Demonstrated willingness to remain current with the latest developments in the profession.

Work environment

• The noise level in the work environment is usually moderate.
• Travel throughout the district is integral to this job.
• A remote working environment/alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

Physical demands

• When performing the duties of this job, the employee is regularly required to sit; communicate verbally and electronically; stand, and move throughout the building and/or to other facilities; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; stoop, kneel, crouch, and/or crawl; climb; balance and drive.
• Frequently required to lift or exert force of up to 10 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus.
• Frequently required to work prolonged and irregular hours.

Pay

• Minimum Salary: 40,572.00
• Median Salary: 52,020.00

Schedule

• Full-time