Office Manager (Grades: 4-8)
- . We'll extract duties list.
Let's list duties:
- Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
- Coordinate and maintain Principal and school-wide calendars.
- Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
- Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
- Attend all required administrative meetings and trainings.
- Maintain adequate office supplies and materials in advance of need.
- Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
- Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
- Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile time cards, ensure all required supplemental documentation is submitted and properly maintained.
- Ensure all supplemental pay policies and procedures are followed by all campus staff.
- Effectively use Budget Manager Reports to monitor and adjust line item accounts.
- Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
- Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
- Maintain all documents related to expenditures of grants including materials, contracts and events, field trips, and personnel utilization.
- All other duties as assigned by the Principal.
- Regular and punctual attendance at the worksite is required for this position
We could also include "Travel throughout the district is integral to this job." and "A remote working environment /alternate work arrangement is not an option for campus-based employees..." but that's more about work environment; maybe we can include under About the role or Responsibilities? It's not a duty but a condition. Could be part of About the role.
We also have Physical Demands and Work Environment; but those are boilerplate? Might be considered specifics but they are generic. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Physical Demands might be considered boilerplate? Not sure. It's specific to job but could be considered part of job description. However we have limited sections; we could include a section "Work Environment" but not in allowed headings list. Allowed headings are only those listed. So we cannot add extra headings. We could fold that info into About the role or Responsibilities as prose.
We need to preserve ALL substantive information; do NOT invent or summarize away detail. So we must include the physical demands and work environment info somewhere. Since we cannot create new headings, we can put them in a
under About the role or Responsibilities. But we must not lose them. Thus About the role could contain a paragraph summarizing role plus mention of work environment, physical demands, travel, etc. Let's craft About the role paragraph: "The Office Manager-Middle School performs secretarial functions for the Principal, coordinates calendars and district-level information, manages office staff schedules, handles attendance and supplemental pay, oversees budget and requisitions, maintains grant documentation, serves as a point of contact for campus stakeholders, and ensures regular on-site attendance. The role requires travel throughout the district, involves moderate noise levels, and includes physical demands such as sitting, standing, moving, lifting up to 10 pounds, and working prolonged irregular hours." We need to ensure we are not inventing: we derived from text: "Travel throughout the district is integral to this job." "The noise level in the work environment is usually moderate." "A remote working environment /alternate work arrangement is not an option..." "Regular and punctual attendance at the worksite is required." Physical demands list: sit; communicate verbally and electronically; stand, and move throughout the building and/or to other facilities; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; stoop, kneel, crouch, and/or crawl; climb; balance and drive. Frequently required to lift or exert force of up to 10 pounds. Specific vision abilities required: close vision, distance vision, color vision, and ability to adjust focus. Frequently required to work prolonged and irregular hours. We can include all that in About the role paragraph. Now Responsibilities: list of duties as
- .
Requirements: education and experience: "High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area." Also maybe "Demonstrated knowledge of district organization, operations, and administrative policies." That could be under Qualifications.
Qualifications: maybe "Demonstrated knowledge of district organization, operations, and administrative policies." plus "Demonstrated computer skills with Windows and Microsoft Office applications." plus "Demonstrated flexibility to cope with the challenges of a rapidly changing world" plus "Demonstrated willingness to remain current with the latest developments in the profession". Those are skills/qualifications.
We could combine Qualifications and Skills but we have separate headings allowed. We'll put knowledge and maybe experience under Qualifications, and computer skills, flexibility, willingness under Skills.
Pay: Minimum Salary 40,572.00 Median Salary 52020.00
Schedule: Full-time (maybe also mention work location? Could include location in About the role). We'll put Schedule: Full-time.
Now we need to output HTML fragment only.
Structure:
About the role
...
Responsibilities
- ... ...
Requirements
High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area.
Qualifications
Demonstrated knowledge of district organization, operations, and administrative policies.
Skills
- Demonstrated computer skills with Windows and Microsoft Office applications.
- Demonstrated flexibility to cope with the challenges of a rapidly changing world.
- Demonstrated willingness to remain current with the latest developments in the profession.
Pay
Minimum Salary $40,572.00; Median Salary $52,020.00
Schedule
Full-time
We need to ensure we didn't miss any substantive info: The duty list includes all bullet points we captured. Also we included "Regular and punctual attendance at the worksite is required for this position" in About the role paragraph. Also we included travel, noise level, remote work not an option, physical demands, vision abilities, prolonged irregular hours. Check if we missed "Work Locations William B Travis Vanguard Academy Of The Academically Talented And Gifted". That's location; we could include in About the role paragraph: "Located at William B Travis Vanguard Academy Of The Academically Talented And Gifted." Let's add. Also "Job Posting Sep 29, 2026" is date; maybe not needed but it's substantive metadata. Could fold into About the role as a short note? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a shortor drop it. So we could include a short
after About the role maybe? But we already have About the role paragraph; we could add a sentence: "Posted September 29, 2026." That's minor metadata; we can include. Thus About the role paragraph will include location and posting date. Now ensure we didn't repeat job title as heading. We used About the role etc. Good. Now check for any boilerplate we inadvertently kept: "All other duties as assigned by the Principal." is in duties list; it's part of posting, we keep. Now ensure we didn't create sections with filler text: all sections have content. Now output only HTML fragment. Let's craft final HTML. Be careful with escaping: inside HTML we can just write text; no special chars needing escape except maybe & but we have none. We'll output:
About the role
The Office Manager‑Middle School performs secretarial functions for the Principal, including generating communications for approval and signature, coordinating Principal and school‑wide calendars, and managing district‑level information such as weekly bulletins, events, training, meetings, and deadlines. The role coordinates schedules and work assignments for the Principal’s clerk and other office helpers, attends required administrative meetings and trainings, maintains office supplies, and serves as the point of contact for staff, substitutes, students, parents, and the community regarding general campus operations. It utilizes attendance reports to monitor and reconcile staff attendance, manages supplemental pay activity requests (creating codes, reviewing reports, reconciling time cards, ensuring documentation), ensures supplemental pay policies are followed, uses Budget Manager Reports to monitor and adjust line‑item accounts, maintains budgets aligned to the Campus Action Plan, oversees requisitions and reconciliation (generation, funding verification, document maintenance, receipt of materials/services, payment monitoring), and maintains all grant‑related expenditure documents (materials, contracts, events, field trips, personnel utilization). The position requires regular and punctual on‑site attendance, travel throughout the district, and is based at William B Travis Vanguard Academy Of The Academically Talented And Gifted. The work environment has a moderate noise level; remote work is not an option for campus‑based employees. Physical demands include sitting, standing, moving throughout the building, using hands to handle objects, reaching, stooping, kneeling, crouching, crawling, climbing, balancing, driving, and frequently lifting up to 10 pounds. Vision requirements are close, distance, color vision, and ability to adjust focus,
- .
Requirements: education and experience: "High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area." Also maybe "Demonstrated knowledge of district organization, operations, and administrative policies." That could be under Qualifications.
Qualifications: maybe "Demonstrated knowledge of district organization, operations, and administrative policies." plus "Demonstrated computer skills with Windows and Microsoft Office applications." plus "Demonstrated flexibility to cope with the challenges of a rapidly changing world" plus "Demonstrated willingness to remain current with the latest developments in the profession". Those are skills/qualifications.
We could combine Qualifications and Skills but we have separate headings allowed. We'll put knowledge and maybe experience under Qualifications, and computer skills, flexibility, willingness under Skills.
Pay: Minimum Salary 40,572.00 Median Salary 52020.00
Schedule: Full-time (maybe also mention work location? Could include location in About the role). We'll put Schedule: Full-time.
Now we need to output HTML fragment only.
Structure: