Office Manager - Global Headquarters
HighRadius · Houston, TX · 3 wk ago
On-siteAdministrativeFull-time
We need to output only HTML fragment, using for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include sections only when posting has real specific content. No Pay or Schedule if not present. No filler. Remove boilerplate.
We need to parse the job posting.
Job Overview: Worksite Location: Houston, Texas (On-Site) | Travel: 0-5% Local/Domestic Summary: The Office & Administrative Manager owns the day-to-day operations of the Houston office, ensuring a safe, organized, welcoming, and well-supported workplace for HighRadians. This role manages workplace services, facilities and vendors, office needs, safety and preparedness activities, and onsite operational initiatives. The role also provides Executive Assistant support to an assigned stakeholder(s) and flexible administrative support across the various areas of responsibility and the broader People & Culture (P&C) team. In addition, this position owns designated workplace and employee events and partners with team members on larger company events and initiatives. Success in this role requires someone who can understand a desired outcome, assess what is needed and the potential impact, develop a practical recommendation, align with stakeholders, and execute through completion. All services should reflect high standards, with a focus on ownership, responsiveness, and making it easy for employees to get the support they need.
Then sections: Office & Workplace Operations (list of duties), Events & Engagement (list), Executive & Administrative Support (list). Then Qualifications & Experience (list). Then Physical Requirements (list). Then What We’re Looking For (list of traits). Then Perks & Benefits (list). No explicit Pay or Schedule.
We need to map to headings: About the role (maybe summary), Responsibilities (the duties), Requirements (maybe qualifications & experience?), Qualifications (maybe physical requirements?), Skills (maybe what we're looking for?), Benefits (perks & benefits). We need to avoid duplication.
We need to decide which sections to include based on content.
- About the role: we have a summary paragraph. Use that.
- Responsibilities: we have Office & Workplace Operations, Events & Engagement, Executive & Administrative Support. Those are responsibilities.
- Requirements: maybe Qualifications & Experience (experience, ability to work onsite, etc.) Could be "Requirements". Also Physical Requirements could be separate but maybe part of Requirements. However we have a heading "Requirements" and "Qualifications". The instruction says use headings for those categories if content exists. We have both Qualifications & Experience and Physical Requirements. Could map Qualifications & Experience to "Qualifications". Physical Requirements could be part of "Requirements" or maybe "Skills"? But we have a separate "Skills" heading; we have "What We’re Looking For" which are traits/skills. So we could map that to Skills.
Thus:
- About the role: summary paragraph.
- Responsibilities: combine the three duty areas into a list (maybe subheadings? But we only allowed
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include sections only when posting has real specific content. No Pay or Schedule if not present. No filler. Remove boilerplate.
We need to parse the job posting.
Job Overview: Worksite Location: Houston, Texas (On-Site) | Travel: 0-5% Local/Domestic Summary: The Office & Administrative Manager owns the day-to-day operations of the Houston office, ensuring a safe, organized, welcoming, and well-supported workplace for HighRadians. This role manages workplace services, facilities and vendors, office needs, safety and preparedness activities, and onsite operational initiatives. The role also provides Executive Assistant support to an assigned stakeholder(s) and flexible administrative support across the various areas of responsibility and the broader People & Culture (P&C) team. In addition, this position owns designated workplace and employee events and partners with team members on larger company events and initiatives. Success in this role requires someone who can understand a desired outcome, assess what is needed and the potential impact, develop a practical recommendation, align with stakeholders, and execute through completion. All services should reflect high standards, with a focus on ownership, responsiveness, and making it easy for employees to get the support they need.
Then sections: Office & Workplace Operations (list of duties), Events & Engagement (list), Executive & Administrative Support (list). Then Qualifications & Experience (list). Then Physical Requirements (list). Then What We’re Looking For (list of traits). Then Perks & Benefits (list). No explicit Pay or Schedule.
We need to map to headings: About the role (maybe summary), Responsibilities (the duties), Requirements (maybe qualifications & experience?), Qualifications (maybe physical requirements?), Skills (maybe what we're looking for?), Benefits (perks & benefits). We need to avoid duplication.
We need to decide which sections to include based on content.
- About the role: we have a summary paragraph. Use that.
- Responsibilities: we have Office & Workplace Operations, Events & Engagement, Executive & Administrative Support. Those are responsibilities.
- Requirements: maybe Qualifications & Experience (experience, ability to work onsite, etc.) Could be "Requirements". Also Physical Requirements could be separate but maybe part of Requirements. However we have a heading "Requirements" and "Qualifications". The instruction says use headings for those categories if content exists. We have both Qualifications & Experience and Physical Requirements. Could map Qualifications & Experience to "Qualifications". Physical Requirements could be part of "Requirements" or maybe "Skills"? But we have a separate "Skills" heading; we have "What We’re Looking For" which are traits/skills. So we could map that to Skills.
Thus:
- About the role: summary paragraph.
- Responsibilities: combine the three duty areas into a list (maybe subheadings? But we only allowed for section headings, not subheadings. Could we embed subheadings as ? Not prohibited but better to keep simple: we can have a with items that include the duty descriptions. Could also separate with but not allowed. So just a single list.
- Requirements: could include Qualifications & Experience (experience, ability to work onsite, proficiency with Google Workspace, etc.) plus Physical Requirements (movement, lift up to 20 lbs). We'll combine.
- Qualifications: maybe we don't need separate if we used Requirements. But we have both headings; we need to decide if we have content for Qualifications separate from Requirements. The posting has "Qualifications & Experience" and "Physical Requirements". Could treat "Qualifications & Experience" as Qualifications, and "Physical Requirements" as Requirements. But we also have "What We’re Looking For" as Skills. Let's map:
- About the role: summary.
- Responsibilities: duties.
- Requirements: Physical Requirements (movement, lift).
- Qualifications: Qualifications & Experience (experience, ability to work onsite, proficiency, etc.)
- Skills: What We’re Looking For (service-minded, thinker and doer, etc.)
- Benefits: Perks & Benefits.
No Pay or Schedule.
We must not repeat job title as heading. Not include Job ID etc.
We must not include boilerplate like EEO etc. Not present.
We must preserve all substantive information; not invent or summarize away detail. Must keep details.
We need to ensure we don't omit any details.
Let's extract details.
Summary paragraph: "The Office & Administrative Manager owns the day-to-day operations of the Houston office, ensuring a safe, organized, welcoming, and well-supported workplace for HighRadians. This role manages workplace services, facilities and vendors, office needs, safety and preparedness activities, and onsite operational initiatives. The role also provides Executive Assistant support to an assigned stakeholder(s) and flexible administrative support across the various areas of responsibility and the broader People & Culture (P&C) team. In addition, this position owns designated workplace and employee events and partners with team members on larger company events and initiatives. Success in this role requires someone who can understand a desired outcome, assess what is needed and the potential impact, develop a practical recommendation, align with stakeholders, and execute through completion. All services should reflect high standards, with a focus on ownership, responsiveness, and making it easy for employees to get the support they need."
That's the About the role.
Responsibilities: we have three bullet areas with details.
Office & Workplace Operations:
- Own day-to-day Houston office operations, ensuring the workplace remains functional, organized, appropriately stocked, and ready to support employees and business needs.
- Manage recurring workplace services and coordinate with building management and vendors on facilities, maintenance, cleaning, office services, and other operational needs, following issues through resolution.
- Manage day-to-day vendor relationships, monitor service quality, coordinate invoices and expenses as appropriate, and identify practical, cost-effective solutions.
- Coordinate office projects and changes, including workspace and seating needs, moves, vendor projects, and other onsite initiatives from planning through execution.
- Coordinate workplace safety, security, and emergency preparedness activities, maintaining appropriate procedures, documentation, and readiness.
- Monitor how workplace services are operating and implement improvements when processes create unnecessary delays, rework, or friction for employees.
Events & Engagement:
- Own assigned workplace and employee events from planning through execution, including timelines, vendors, logistics, communications, and onsite coordination.
- Partner with P&C and cross-functional team members on other larger company events and initiatives, providing planning, administrative, logistical, and onsite support based on the needs of the event.
- Anticipate event and onsite needs, coordinate the appropriate resources, and help deliver organized and engaging experiences for employees.
Executive & Administrative Support:
- Provide Executive Assistant support to an assigned stakeholder(s), including calendar and travel & expense management.
- Provide administrative support across the stakeholder's areas of responsibility by assisting with projects, events, communications, documentation, and follow-up activities.
- Provide flexible administrative and project support to the P&C team as business needs require.
Qualifications & Experience:
- Experience in a fast-paced, service-oriented environment such as workplace operations, office administration, hospitality, restaurant management, hotel operations, events, retail management, or a related field.
- Demonstrated experience coordinating people, vendors, schedules, services, events, or day-to-day operations.
- Strong organization and ability to manage multiple priorities while maintaining attention to detail.
- Proficiency with or ability to quickly learn Google Workspace and other workplace and business systems.
- Ability to work onsite in the Houston office Monday through Friday, with occasional flexibility outside standard business hours for events or workplace needs.
Physical Requirements:
- Regular movement throughout the office, including standing, walking, bending, reaching, and other activity associated with workplace operations and events.
- Ability to occasionally lift, carry, or move office supplies, packages, and similar items weighing up to 20 pounds.
What We’re Looking For (traits/skills):
- Service-minded: Naturally looks for ways to make things easier for others and delivers a high level of service consistent with dotONE standards.
- Thinker and doer: Can take a desired outcome, think through what is needed, consider potential impacts and options, recommend an approach, and then execute it.
- Ownership mentality: Takes responsibility for getting something to completion rather than simply completing their portion and passing it along.
- Resourceful: Comfortable figuring things out, asking the right questions, finding solutions, and knowing when to bring forward a recommendation or escalate an issue.
- Proactive: Notices what needs attention and acts before it becomes a problem.
- Organized and adaptable: Can move between office operations, an executive request, an employee need, and an event without losing track of priorities.
- Employee-centric: Considers the employee experience when designing or executing a process and avoids creating unnecessary steps or work for employees.
Perks & Benefits:
- Performance-based bonus or commission (for eligible roles)
- Competitive benefits, 401 (k) matching plan, and wellness resources
- Chance to earn stock options for top performers
- Paid parental leave
- Paid company & flex holidays
- ZINGy environment: quarterly events, team outings, and MORE!
We need to output HTML with headings and
for prose,
- for lists.
We must not include any extra text outside HTML.
We'll produce something like:
About the role
...
Responsibilities
- ...
...
Requirements
- Regular movement throughout the office, including standing, walking, bending, reaching, and other activity associated with workplace operations and events.
- Ability to occasionally lift, carry, or move office supplies, packages, and similar items weighing up to 20 pounds.
Qualifications
- Experience in a fast-paced, service-oriented environment such as workplace operations, office administration, hospitality, restaurant management, hotel operations, events, retail management, or a related field.
- Demonstrated experience coordinating people, vendors, schedules, services, events, or day-to-day operations.
- Strong organization and ability to manage multiple priorities while maintaining attention to detail.
- Proficiency with or ability to quickly learn Google Workspace and other workplace and business systems.
- Ability to work onsite in the Houston office Monday through Friday, with occasional flexibility outside standard business hours for events or workplace needs.
Skills
- Service-minded: Naturally looks for ways to make things easier for others and delivers a high level of service consistent with dotONE standards.
- Thinker and doer: Can take a desired outcome, think through what is needed, consider potential impacts and options, recommend an approach, and then execute it.
- Ownership mentality: Takes responsibility for getting something to completion rather than simply completing their portion and passing it along.
- Resourceful: Comfortable figuring things out, asking the right questions, finding solutions, and knowing when to bring forward a recommendation or escalate an issue.
- Proactive: Notices what needs attention and acts before it becomes a problem.
- Organized and adaptable: Can move between office operations, an executive request, an employee need, and an event without losing track of priorities.
- Employee-centric: Considers the employee experience when designing or executing a process and avoids creating unnecessary steps or work for employees.
Benefits
- Performance-based bonus or commission (for eligible roles)
- Competitive benefits, 401 (k) matching plan, and wellness resources
- Chance to earn stock options for top performers
- Paid parental leave
- Paid company & flex holidays
- ZINGy environment: quarterly events, team outings, and
- with items that include the duty descriptions. Could also separate with
- for lists.
We must not include any extra text outside HTML.
We'll produce something like:
About the role
...
Responsibilities
- ... ...
Requirements
- Regular movement throughout the office, including standing, walking, bending, reaching, and other activity associated with workplace operations and events.
- Ability to occasionally lift, carry, or move office supplies, packages, and similar items weighing up to 20 pounds.
Qualifications
- Experience in a fast-paced, service-oriented environment such as workplace operations, office administration, hospitality, restaurant management, hotel operations, events, retail management, or a related field.
- Demonstrated experience coordinating people, vendors, schedules, services, events, or day-to-day operations.
- Strong organization and ability to manage multiple priorities while maintaining attention to detail.
- Proficiency with or ability to quickly learn Google Workspace and other workplace and business systems.
- Ability to work onsite in the Houston office Monday through Friday, with occasional flexibility outside standard business hours for events or workplace needs.
Skills
- Service-minded: Naturally looks for ways to make things easier for others and delivers a high level of service consistent with dotONE standards.
- Thinker and doer: Can take a desired outcome, think through what is needed, consider potential impacts and options, recommend an approach, and then execute it.
- Ownership mentality: Takes responsibility for getting something to completion rather than simply completing their portion and passing it along.
- Resourceful: Comfortable figuring things out, asking the right questions, finding solutions, and knowing when to bring forward a recommendation or escalate an issue.
- Proactive: Notices what needs attention and acts before it becomes a problem.
- Organized and adaptable: Can move between office operations, an executive request, an employee need, and an event without losing track of priorities.
- Employee-centric: Considers the employee experience when designing or executing a process and avoids creating unnecessary steps or work for employees.
Benefits
- Performance-based bonus or commission (for eligible roles)
- Competitive benefits, 401 (k) matching plan, and wellness resources
- Chance to earn stock options for top performers
- Paid parental leave
- Paid company & flex holidays
- ZINGy environment: quarterly events, team outings, and
but not allowed. So just a single list.
- Requirements: could include Qualifications & Experience (experience, ability to work onsite, proficiency with Google Workspace, etc.) plus Physical Requirements (movement, lift up to 20 lbs). We'll combine.
- Qualifications: maybe we don't need separate if we used Requirements. But we have both headings; we need to decide if we have content for Qualifications separate from Requirements. The posting has "Qualifications & Experience" and "Physical Requirements". Could treat "Qualifications & Experience" as Qualifications, and "Physical Requirements" as Requirements. But we also have "What We’re Looking For" as Skills. Let's map:
- About the role: summary.
- Responsibilities: duties.
- Requirements: Physical Requirements (movement, lift).
- Qualifications: Qualifications & Experience (experience, ability to work onsite, proficiency, etc.)
- Skills: What We’re Looking For (service-minded, thinker and doer, etc.)
- Benefits: Perks & Benefits.
No Pay or Schedule.
We must not repeat job title as heading. Not include Job ID etc.
We must not include boilerplate like EEO etc. Not present.
We must preserve all substantive information; not invent or summarize away detail. Must keep details.
We need to ensure we don't omit any details.
Let's extract details.
Summary paragraph: "The Office & Administrative Manager owns the day-to-day operations of the Houston office, ensuring a safe, organized, welcoming, and well-supported workplace for HighRadians. This role manages workplace services, facilities and vendors, office needs, safety and preparedness activities, and onsite operational initiatives. The role also provides Executive Assistant support to an assigned stakeholder(s) and flexible administrative support across the various areas of responsibility and the broader People & Culture (P&C) team. In addition, this position owns designated workplace and employee events and partners with team members on larger company events and initiatives. Success in this role requires someone who can understand a desired outcome, assess what is needed and the potential impact, develop a practical recommendation, align with stakeholders, and execute through completion. All services should reflect high standards, with a focus on ownership, responsiveness, and making it easy for employees to get the support they need."
That's the About the role.
Responsibilities: we have three bullet areas with details.
Office & Workplace Operations:
- Own day-to-day Houston office operations, ensuring the workplace remains functional, organized, appropriately stocked, and ready to support employees and business needs.
- Manage recurring workplace services and coordinate with building management and vendors on facilities, maintenance, cleaning, office services, and other operational needs, following issues through resolution.
- Manage day-to-day vendor relationships, monitor service quality, coordinate invoices and expenses as appropriate, and identify practical, cost-effective solutions.
- Coordinate office projects and changes, including workspace and seating needs, moves, vendor projects, and other onsite initiatives from planning through execution.
- Coordinate workplace safety, security, and emergency preparedness activities, maintaining appropriate procedures, documentation, and readiness.
- Monitor how workplace services are operating and implement improvements when processes create unnecessary delays, rework, or friction for employees.
Events & Engagement:
- Own assigned workplace and employee events from planning through execution, including timelines, vendors, logistics, communications, and onsite coordination.
- Partner with P&C and cross-functional team members on other larger company events and initiatives, providing planning, administrative, logistical, and onsite support based on the needs of the event.
- Anticipate event and onsite needs, coordinate the appropriate resources, and help deliver organized and engaging experiences for employees.
Executive & Administrative Support:
- Provide Executive Assistant support to an assigned stakeholder(s), including calendar and travel & expense management.
- Provide administrative support across the stakeholder's areas of responsibility by assisting with projects, events, communications, documentation, and follow-up activities.
- Provide flexible administrative and project support to the P&C team as business needs require.
Qualifications & Experience:
- Experience in a fast-paced, service-oriented environment such as workplace operations, office administration, hospitality, restaurant management, hotel operations, events, retail management, or a related field.
- Demonstrated experience coordinating people, vendors, schedules, services, events, or day-to-day operations.
- Strong organization and ability to manage multiple priorities while maintaining attention to detail.
- Proficiency with or ability to quickly learn Google Workspace and other workplace and business systems.
- Ability to work onsite in the Houston office Monday through Friday, with occasional flexibility outside standard business hours for events or workplace needs.
Physical Requirements:
- Regular movement throughout the office, including standing, walking, bending, reaching, and other activity associated with workplace operations and events.
- Ability to occasionally lift, carry, or move office supplies, packages, and similar items weighing up to 20 pounds.
What We’re Looking For (traits/skills):
- Service-minded: Naturally looks for ways to make things easier for others and delivers a high level of service consistent with dotONE standards.
- Thinker and doer: Can take a desired outcome, think through what is needed, consider potential impacts and options, recommend an approach, and then execute it.
- Ownership mentality: Takes responsibility for getting something to completion rather than simply completing their portion and passing it along.
- Resourceful: Comfortable figuring things out, asking the right questions, finding solutions, and knowing when to bring forward a recommendation or escalate an issue.
- Proactive: Notices what needs attention and acts before it becomes a problem.
- Organized and adaptable: Can move between office operations, an executive request, an employee need, and an event without losing track of priorities.
- Employee-centric: Considers the employee experience when designing or executing a process and avoids creating unnecessary steps or work for employees.
Perks & Benefits:
- Performance-based bonus or commission (for eligible roles)
- Competitive benefits, 401 (k) matching plan, and wellness resources
- Chance to earn stock options for top performers
- Paid parental leave
- Paid company & flex holidays
- ZINGy environment: quarterly events, team outings, and MORE!
We need to output HTML with headings and
for prose,