Office Manager Executive Assistant

About the role

The Office Manager Executive Assistant supports designated executives by overseeing all office operations, managing HR tasks, coordinating meetings, and maintaining office supplies.

Responsibilities

• Oversees all office operations, including efficiency, organization, purchasing, and customer relations.
• Manages front office HR-related tasks, including equipment setup.
• Sets up and manages conference calls and meetings, prepares and organizes meeting space and materials.
• Coordinates meetings, conferences, and other special events and tasks across departments and divisions.
• Ensures cleanliness and overall appearance of the physical office, kitchen, and grounds.
• Ensures office supplies and equipment are sufficiently stocked.
• Manages the coordination and arrangement of meetings and events, including international and domestic travel.
• Completes expense report processing.
• Learns and leads projects independently, researching, preparing, and coordinating materials.
• Aids in office moves and other facilities-related tasks.
• Updates office furniture, wall coverings, and overall professional office appearance.
• Partners with manager to ensure all office needs are met.
• Drafts and distributes correspondence, maintains files, and performs various special projects.
• May act as office reception to all visitors and vendors.

Requirements

• Bachelor's Degree in Business Administration or equivalent work experience.
• 1-3 years experience managing an office as Executive Assistant or Office Manager.
• Experience with Concur preferred.
• Demonstrated ability to work independently to resolve problems.
• Exercises excellent judgment and discretion in handling highly confidential information.
• Highly professional, responsible, and ethical work ethic.
• Excellent teamwork and interpersonal skills.
• Strong time management and organizational skills with attention to detail.
• Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
• Ability to accept new responsibilities and adapt to changes in procedures and processes.
• Excellent written and verbal communication and interpersonal skills.

Qualifications

• Must have a high school diploma or equivalent.
• Must have a valid driver's license.
• Must be able to pass a background check.

Skills

• Confidentiality
• Top-level management contacts
• Highly sensitive information
• High level of tact, diplomacy, and judgment
• Microsoft Word, Excel, PowerPoint, and Outlook
• Concur
• Time management and organizational skills
• Attention to detail
• Computer proficiency
• Handling multiple priorities
• Self-starter and multi-tasking ability
• Initiative
• Reasonable accommodations for individuals with disabilities

Benefits

We offer a competitive salary, comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and more. Click here for benefits overview.