Office Manager & EA

Location: New York, United States (Office) - Must be able to work fully onsite in NYC

About the role

Our client, a premier and highly influential accelerator supporting top-tier founders within the crypto and blockchain sectors, is seeking a high-performance Office Manager & Executive Assistant to join their team in New York City.

Key Responsibilities

• Office Operations Environment Management: Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready
• Inventory Control: Proactively stock, organize, and manage office supplies, snacks, beverages, and kitchen inventory
• Logistics & Deliveries: Oversee all incoming mail, couriers, packages, and logistics organization
• Vendor & Facilities Relations: Serve as the primary point of contact for building management, cleaning crews, utilities, and external service providers
• Resource Scheduling: Coordinate and manage calendars for shared office resources and dedicated meeting spaces
• Team Support: Assist local leadership and team members with day-to-day operational coordination tasks
• Executive Assistant Support: Masterfully manage complex calendars, scheduling requests, and multi-party meeting coordination for leadership
• Travel & Itineraries: Coordinate comprehensive domestic and international travel arrangements, lodging, reservations, and detailed itineraries
• Administrative & Personal Support: Handle ad-hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency
• Workflow Tracking: Monitor action items, critical deadlines, and project follow-ups across multiple fast-moving workstreams
• Communication Management: Assist with inbox sorting, guest logistics, and external stakeholder engagement

Requirements

• Organizational Excellence: Exceptional project management skills with a proven ability to juggle multiple competing priorities simultaneously without dropping details
• High Communication Standards: Superior verbal and written communication skills coupled with strong interpersonal skills
• Discretion & EQ: High emotional intelligence, absolute discretion, and impeccable judgment when handling sensitive or confidential information
• Execution Mindset: A proactive, self-starting approach with the ability to operate independently and anticipate operational needs before they arise
• Geographic Commitment: Must be located in or willing to immediately relocate to New York City for full-time onsite operations

Preferred Qualifications

• Prior experience in a fast-paced startup, venture capital firm, coworking space, high-end hospitality, or corporate events environment
• A strong professional curiosity or baseline alignment with the startup ecosystem, venture capital, or emerging technology sectors

Cultural Alignment (What Dictates Success)

• High Autonomy & Agency: This environment is built for individuals who do not require constant supervision or hand-holding. Candidates must excel at setting priorities and driving results independently
• Execution & Hustle: Our client operates with a lean, builders-only philosophy. No task is too small, and a hands-on, low-ego attitude is required
• Uncompromising Dedication: This role demands a high level of commitment, immense focus, and a drive to excel within a competitive, elite ecosystem. It is structured for career-oriented individuals prioritizing rapid professional growth

Benefits

• Elite Professional Network: Work alongside a high-trust, elite team of operators hailing from top-tier backgrounds (such as Meta, WhatsApp, Coinbase, and YC) and interact with some of the most ambitious founders in the world
• Unmatched Exposure: Gain a front-row seat to the cutting edge of tech innovation, offering a powerful launchpad for a long-term career in venture capital, startups, or entrepreneurship
• Compensation: Competitive Base Salary + Equity package commensurate with experience

Pay

Competitive

Schedule

Full-time