Office Manager (DPW-OFS)

Job Description Department: Public Works Salary: $59,232.75 Expires: 9/8/2026 General Description and Classification Standards: Performs general administrative and operational support duties to align with the department’s directives and organizational goals. Duties include, but are not limited to, preparing, reviewing, disseminating, and organizing routine correspondence, documents, and reports; coordinating schedules and meetings; assisting internal and external stakeholders; and implementing office policies and procedures. Supervision Received: Works under minimal supervision and manages own workload within departmental guidelines. Leadership Provided: Provides guidance and support to lower-level staff, interns, or temporary employees as needed. Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Manages the daily operations of the office, including scheduling meetings, handling communications, and coordinating with other departments and city personnel. Acts as the primary point of contact for visitors, staff inquiries, and inter-departmental communications. Coordinates onboarding and offboarding processes for employees, including retirements and training requirements. Assists with employee engagement activities, including special events, recognition programs, and team-building initiatives. Maintains organized records of operational and personnel documents, ensuring confidentiality where appropriate. Prepares and distributes departmental reports, agendas, and presentations. Manages calendars for leadership, organizes meeting logistics, and ensures accurate recordkeeping for meetings and key discussions. Oversees general office maintenance, supply inventory, and other logistical tasks to ensure smooth operations. Assists in coordinating program execution and tracking progress toward operational goals. Acts as a liaison for human resources, ensuring staffing requests and hiring documents are completed and submitted. May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list. Knowledge of office administration procedures and best practices. Strong communication skills to engage with supervisors, employees, and the public effectively. Proficiency in organizing and maintaining accurate records, reports, and documentation. Ability to use independent judgment in decision-making and prioritize tasks efficiently. Strong interpersonal skills to foster teamwork and resolve conflicts when needed. Must have excellent time management skills and be a self-starter. Minimum Qualifications: Education and Experience – Associate’s degree in business administration or a related field At least 1 year of experience in an administrative or clerical role (Additional years of experience may substitute for the required education.) Preferred Requirements BA/BS in business administration or a related field preferred. 2 to 5 years of experience in a progressively responsible administrative role is desirable. Licensures and Certifications None required. Training in specialized software or reporting systems may be needed based on department requirements. Work Environment: Required physical and sensory capabilities to perform the job successfully. Typical environmental conditions associated with office work and in-person reporting at least 4-5 days per work week. May require field/site visits. Lifting Requirements: Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job.