Office Manager, Department of Mathematics

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships, and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country, offering more than 190 undergraduate, graduate, and doctoral degrees to over 50,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe.

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

About the role

Provides administrative and clerical support to assigned location, department, college, and/or unit. Develops, maintains, and ensures compliance of department records. Assists with budgetary matters, tracks department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Responsibilities

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes, and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the department’s purchasing card (PCard), cash, and/or credit card
• Prepares department meeting agendas, meeting notes, and distributes accordingly
• Assists with projects and event support
• Creates and maintains office-related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies, and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Requirements

• Bachelor's degree from an accredited institution of higher education in a related field or an equivalent combination of relevant education and/or experience
• Three (3) years of related administrative, office, or clerical experience

Qualifications

• Able to maintain and appropriately utilize the location's PCard
• Able to maintain confidentiality
• Able to handle multiple tasks or projects at one time meeting assigned deadlines
• Knowledge of basic accounting, data, and administrative management practices and procedures
• Basic understanding of budgets

Skills

• Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
• Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
• Strong attention to detail and follow-up skills
• Strong customer service skills and phone and e-mail etiquette

Benefits

• Medical, Dental, Vision
• 13 paid holidays
• Vacation
• Generous retirement plans
• Tuition waiver
• Wellness options

Pay

The salary range for this position is $19.60 to $24.06 per hour. Offers are based on relevant experience.

This is a supervisory position with financial responsibilities. This position requires a purchasing card (P-Card).