Office Manager - Dallas, Texas

Responsibilities

• Coordinate HVAC repairs and preventive maintenance contracts.
• Oversee general facilities maintenance, including office renovations and furniture purchases/repairs.
• Manage fire extinguisher recertifications, fire alarm testing, and recertifications.
• Oversee janitorial service providers to ensure a clean and safe work environment.
• Act as the primary point of contact for all facility-related vendors and service providers.
• Maintain and assign office keys and manage facility access codes.
• Serve as the primary point of contact for security company alarm calls.
• Ensure access and security policies are up to date and properly implemented.
• Maintain office, cleaning, and breakroom supplies to ensure a well-stocked environment.
• Order and manage company-branded items such as t-shirts and swag.
• Aid in preparing supplies for new employees, including setting up workspaces and ordering office nameplates.
• Research, apply for, and maintain company licenses across multiple states.
• Manage contractor licenses and Secretary of State (SOS) registrations.
• Cover testing requirements, obtain study materials, and schedule exams for qualifying individuals.
• Track continuing education requirements and ensure timely completion for license renewals.
• Maintain an up-to-date license tracker with the status of active and in-progress licenses.
• Work with the event planner to help coordinate office events.
• Assist with meals, calendar invites, supplies, and decorations as needed.
• Ensure event logistics are well-organized to support a positive experience for employees.
• Perform additional responsibilities as required to support the office and business operations.

Qualifications

• Prior experience in office management, facilities coordination, or administrative support.
• Experience working with vendors and negotiating contracts is preferred.
• Demonstrated professionalism and adherence to company values.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Superior oral and written communication skills for effective collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Knowledge of licensing requirements and regulatory compliance is a plus.