Office manager/Chief of Staff - PMS 401

About the role

We are seeking an Office Manager/Chief of Staff to support PMS 401 at the Washington Navy Yard. The position is on-site for the first 90 days, then may transition to a hybrid schedule.

Responsibilities

• Serve as the primary gatekeeper for the PM and DPM, managing complex calendars, prioritizing engagements, and preparing leadership for all commitments
• Oversee and execute all administrative functions, ensuring office continuity and managing the flow of official correspondence and actions
• Identify, analyze, and resolve operational issues, communicating risks and recommendations directly to program leadership
• Develop, implement, and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices
• Lead and participate in critical team initiatives, leveraging an extensive network to accomplish objectives swiftly and effectively
• Manage the complete lifecycle of personnel support, including the effective onboarding and offboarding of all staff and contractors by coordinating badging, seating, IT assets, and all required system accesses
• Expertly manage and maintain essential program systems and platforms
• Handle all travel logistics via the Defense Travel System (DTS), including scheduling, authorizations, and expense reporting
• Prepare, edit, and manage all forms of Naval correspondence with meticulous attention to detail
• Supervise the day-to-day operations and workload of the Executive Assistant
• Attend meetings and provide client support onsite/in person when required
• Travel domestically and internationally, provide in-person support at MBC and client sites, and obtain and maintain professional certifications and security clearances as required by MBC and/or MBC’s clients

Qualifications

• ACTIVE Secret Security Clearance required
• Minimum 7 years’ experience, including 3 years proven acumen managing people and tasks
• Basic knowledge of NAVSEA operations and submarine
• Sound Navigation and Ranging (SONAR) hardware, software, and interfaces experience
• Minimum 3 years of federal acquisition experience supporting DoW/Navy programs
• Demonstrated experience supporting NAVSEA and/or other Navy acquisition programs
• High School Diploma or GED required. Bachelor’s degree desired
• Experience Onboarding and Offboarding staff and contractor support onto the program a plus (e.g., supporting badging, seating, asset management and tracking, building accesses, email, and system account creation, etc.)
• Technical proficiency using Defense Travel System (DTS), Defense Information System for Security (DISS), Enterprise Data Warehouse (EDW), SharePoint, and Microsoft Teams
• Experience managing processes such as creating Visit Authorization Requests (VARs) and supporting/coordinating Transfer Into and Exit (TIE)
• Ability to professionally collaborate, interface and communicate with programmatic clients and leadership
• Forward leaning with the desire to complete tasking and anticipate what comes next and/or how to support in a most robust capacity
• Attention to detail and the ability to conduct quality assurance/quality control on their work as well as others
• Able to prioritize deliverables and responsibilities to use time prudently
• Strong knowledge of Microsoft Outlook, Word, PowerPoint, and Excel. Candidate may be asked to demonstrate skills prior to hiring
• Exceptional communication skills required both written and verbal
• Ability to travel domestically and internationally using a credit card or prepaid debit card as required by MBC and/or clients

Benefits

• Competitive salaries
• Comprehensive medical plans (Aetna) with Employee Assistance Program (EAP), health savings and flexible spending accounts, and dental and vision coverage options
• Opportunity to earn spot awards and annual, performance, and chargeability bonuses
• Traditional and Roth 401(K) plans
• Professional development including up to $1,500/year reimbursement for pre-approved courses, trainings, continued education, and/or certifications
• Paid Flexible Time Off
• 10 paid holidays

Pay

Salary ranges displayed are typical for this position, but MBC considers multiple factors when extending an offer. Factors include the role and associated responsibilities, a candidate's qualifications, and the contractual terms of the program.

Schedule

The position is on-site for the first 90 days, then may transition to a hybrid schedule.