Office Manager & Central Office Support

About The Role

Prospect Schools is seeking an organized, flexible, and mission-driven Office Manager & Central Office Support to join us in support of our growing network of schools. The ideal candidate is fully dedicated to the mission of Prospect Schools and to supporting the success of our students and families. This person will report directly to the Director of Executive Office Operations & Special Assistant to the CEO and be responsible for managing the essential variety of clerical and administrative duties required for office management and directly support in the planning, preparation, and execution of annual all-staff events. These tasks are critical to the creation and maintenance of a strong office culture and include greeting staff, answering phones, managing email and mail correspondence, scheduling, invoicing, supplies, and materials management. This person will be a consistent presence in the office, often being the first person our staff and visitors see at Treehouse (Central Office). We are looking for an individual who is energized by opportunities to engage directly with others and help create a strong culture amongst our team.

This role is fully in-person in our Downtown Brooklyn Treehouse (Central) Office. This role does not have remote flexibility.

Front Desk Management

• Greet visitors and clients in a professional and welcoming manner.
• Answer and direct phone calls to the appropriate parties.
• Manage incoming and outgoing mail and packages.
• Maintain a clean and organized reception area.

Office Coordination

• Cook up with various departments and staff members to ensure efficient communication and workflow.
• Serve as the main point of contact for Treehouse Team members on office matters including: inventory, events, reconciliation.
• Ensure common spaces are tidy and well-stocked (e.g., conference rooms, front desk/reception area, bathrooms, kitchen, lounge spaces).
• Coordinate and execute office purchasing, maintain office supplies, and assist with supply inventory control.
• Manage copy machine supplies, printers, and other office equipment and office technology (conference calls, Zoom, room reservation system, etc.).
• Purchase and maintain inventory of general items (office supplies and food).
• Oversee the scheduling, coordination, and management of office and meeting spaces, including maintaining room calendars, processing space requests, resolving scheduling conflicts, and implementing systems that maximize efficiency and support organizational needs.

Event Coordination & Support

• Plan social events for the Treehouse Team and appreciation of TH staff (birthdays, maternity/baby showers, weddings, transitions, etc.) as assigned.
• Support the Director in executing key internal and external events hosted by the CEO & Treehouse (Ex, network-wide meetings, retreats, celebrations, staff appreciation initiatives, and special events).
• This includes supporting event logistics including ordering, vendor communication, materials preparation, room setup, guest support, and day-of coordination.
• Support with Ad Hoc requests from the E-Team (Ex: Coordinate Travel arrangements, meetings, etc.).

Qualifications

• A High School Diploma or equivalent required; Bachelor's degree preferred.
• A minimum of 3 years of experience in an administrative, office management, receptionist, executive support, or related operations role.
• Experience managing office systems, processes, and day-to-day administrative operations.
• Experience planning and supporting meetings, events, and organizational logistics.
• Prior experience working in a nonprofit, educational, charter school, or mission-driven organization is strongly preferred.

Working Conditions

• This position operates in a professional office environment.
• Standard work hours are 5 days per week: Monday through Friday, 8:30 a.m. to 4:30 p.m.
• This is an in-person role based at the Treehouse office and does not include routine remote work flexibility.
• Routine travel between Prospect Schools campuses and off-site event locations may be required to support meetings, events, training, and other organizational priorities.
• Occasional work outside of standard business hours may be required to support key events and initiatives.
• May require occasional lifting and moving of office supplies or materials.

Salary

The salary range for this role starts at $63,000, then increases based on years of experience. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role.

EEO and ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law. Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at: careers@prospectschools.org.