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Jobs · Administrative · Texas

Office Manager, Bears Academy

Kodiak Gas Services · Midland-Odessa Area · Yesterday
AdministrativeFull-time

Position Summary

We are seeking a highly organized and results-driven Office Manager to oversee and ensure smooth day-to-day operations at the Bears Academy training facility. This role is key to ensuring efficient administrative operations, office coordination, and seamless support for all training activities at Bears Academy.

Essential Duties & Responsibilities

  • Manage day-to-day office operations

  • Maintain office supplies, equipment, and training materials

  • Cook up facility maintenance and vendor relationships

  • Cook up emergency preparedness and facility procedures

  • Assist with regulatory and safety requirements to ensure compliance with company safety standards

  • Manage office budgets, invoices, purchase orders, and expense tracking

  • Schedule classes and training activities at Bears Academy

  • Support the registration and enrollment process

  • Ensure materials are prepared for each class (print, bound, and available)

  • Serve as the primary point of contact for employees, trainees, trainers, and visitors

  • Respond to training inquiries and coordinate scheduling requests

  • Aid managers with scheduling and logistics

  • Handle visitor check-in and facility access procedures

  • Plan and coordinate training events, workshops, orientations, and other company events

  • Arrange catering, lodging, transportation, and meeting logistics, as needed

  • Support graduation ceremonies, recognition events, and leadership visits

  • Manage training fleet trucks

  • Coordinate training fleet trucks pickup and drop-offs

  • Generate work tasks for maintenance

  • Coordinate maintenance on training fleet trucks, as needed

  • Manage man camps

  • Coordinate cleanings and laundry

  • Assign rooms and distribute keys/codes, for Bears Academy visitors

  • Coordinate communications and announcements

  • Aid leadership with presentations, reports, and special projects

  • Foster a positive and professional learning environment

Education, Experience, & Training

  • 5+ years of experience in office management, administrative leadership, or corporate services

  • Bachelor’s degree in Business Administration, Management, or related field (preferred)

  • Strong organizational, leadership, and interpersonal skills

  • Time management and the ability to manage multiple concurrent projects and activities

  • Excellent written and verbal communication abilities

  • Proficiency in Microsoft Office Suite

Physical Demands

  • Ability to sit for long periods of time, as needed

  • Occasional for team meetings

Travel Requirements

  • Occasional for team meetings

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