Office Manager

Who We are Looking for

We encourage candidates from diverse backgrounds to apply, even if you do not meet every qualification listed below.

What Will You Do

• Office Operations, Facilities & Reception:
• Oversee daily office operations to ensure a functional, organized, and professional workplace
• Manage reception responsibilities including greeting visitors and maintaining front desk coverage
• Cook incoming and outgoing mail, couriers, and deliveries
• Manage office supplies, kitchen stock, equipment, and general service requests
• Cook third-party vendors including cleaning and facility service providers
• Act as primary liaison with building management for maintenance and operational needs
• Maintain office access systems, keys, visitor logs, and security coordination (Telus system)
• Cook preventative maintenance and ensure timely resolution of facility issues
• Identify and resolve operational disruptions before they impact the workplace
• Administrative & Executive Support:
• Provide administrative and logistical support to leadership and operational teams
• Cook travel arrangements, scheduling, meetings, catering, and office hospitality
• Manage NDAs and general administrative documentation with accuracy and discretion
• Support ad hoc operational requests across departments in a fast-paced environment
• Triage incoming requests and ensure appropriate prioritization and follow-up
• Ensure meeting rooms and logistics are fully prepared in advance
• Events & Office Coordination:
• Support planning and coordination of internal meetings and office activities
• Manage logistics including scheduling, room setup, catering, and vendor coordination
• Support execution of office-based events and visitor experiences
• Contribute to a well-organized, professional, and welcoming office environment
• Operational Effectiveness & Continuity:
• Act as a central coordination point for office-related inquiries
• Identify inefficiencies in office operations and recommend practical improvements
• Maintain continuity of office systems, vendor relationships, and administrative workflows
• Document key operational knowledge including facilities, vendors, and office processes
• Ensure operational continuity during periods of change or increased demand
• Proactively identify and resolve issues before they impact business operations

What Will You Bring

• Strong sense of ownership over office operations and workplace functionality
• Ability to maintain structure and calm in a fast-moving environment
• Confidence in anticipating and resolving operational issues proactively
• Strong judgment in prioritizing competing demands
• Reliability and consistency in execution
• A collaborative approach and willingness to support across teams
• Accountability for your work and commitment to continuous improvement
• Respect for shared spaces and operational discipline
• Curiosity, adaptability, and pride in enabling organizational success

Nice to Have / Considered an Asset

• Experience working in a technical, engineering, or manufacturing environment
• Familiarity with managing office systems in a scale-up or high-growth organization
• Exposure to vendor contract management or procurement coordination
• Experience managing reception/front desk operations in a corporate or technical setting
• Comfort working with facility systems, security access tools, or building management portals
• Experience improving or streamlining office processes and workflows
• Ability to lift up 50lbs

Compensation and Benefits

• Annual salary: $70,000 – $80,000 CAD
• Benefits:
• 100% employer-paid group benefits, including:
• Health and dental
• $750 annual Health Care Spending Account
• Employee & Family Assistance Program (EFAP)
• Paid statutory holidays
• Employee-paid life insurance and long-term disability benefits