Office Manager

Job Responsibilities

• Answering the school’s main phone line, responding to inquiries, transferring other inquiries to the appropriate party
• Managing attendance, including tardy slips, preschool sign-in and out forms, and following up with unexcused absences
• Completing paperwork and reporting to government agency requests in a timely manner
• Maintaining school databases and student information
• Providing immediate care for student illness/accidents; managing incident/accident reporting
• Maintaining student cumulative files and CA child care licensing records
• Managing volunteer paperwork and monitoring compliance with legal mandates
• Receiving and distributing mail/packages
• Maintaining and organizing the reception/office areas; keeping inventory and restocking
• Approving leave and adding it to the school calendar
• Serving as emergency lead with the Director of Operations
• Supporting school communications, including preparing and sending newsletters/mailings/communications, flyers, etc.
• Creating and maintaining directories (i.e. staff, family, enrollment)
• Developing a high level of proficiency with all aspects of the Veracross platform
• Tracking staff time off requests and absences; creating and keeping a current sub-list and calling substitutes as needed
• Managing aspects of school website, including content updates and school calendar
• Supporting Outmissions by sending out required paperwork

Qualifications

• Demonstrate exceptional communication skills
• Be flexible and creative problem solvers
• Excel in collaborative environments but be able to take ownership and work independently
• Able to work in a busy environment
• Display the ability to create a friendly, welcoming atmosphere for parents, students, and staff

Benefits

• Paid hourly (40 hours per week)
• Generous benefits package, including medical, dental, vision, and retirement savings
• 12-month position
• Hourly rate is $33 to $38, commensurate with experience and education