Office Manager

🍪 Privacy Notice This website uses cookies to improve your web experience. By using the site, you agree to the use of cookies. Office Manager Kearny, NJ Finance & Operations – People / Full-time / On-site apply for this job About Thea Energy Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy. The company is reinventing the stellarator using computer-controlled arrays of planar coils thereby replacing the intricate, complex modular magnets required in all other stellarator architectures. Thea Energy is on a mission to create a limitless source of zero emission energy for a sustainable future. Position Overview Thea Energy is seeking an organized, highly motivated Office Manager to manage ongoing internal operations and the Company’s facilities, including offices and labs. This candidate will be an integral part of the Thea Energy team and will interact with employees across technical, executive, finance, and operations teams as the Company rapidly scales. The Office Manager will create efficient, smooth-running operations across the Company and on-site at Thea Energy’s facilities. The Thea Energy team is comprised of self-motivated, innovative, and collaborative individuals with an excitement for solving complex problems. This is a challenging position that requires a high degree of autonomy, and the ideal candidate must be able to move quickly. Key Responsibility Areas Office Management: Coordinate the day-to-day operations of Thea Energy’s Kearny, NJ headquartersProvide flexible operational and administrative support across the Company’s tech, finance, strategy, and operations functionsEnsure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipmentProvide hands-on support with Company infrastructure, inventory, and suppliesFacilitate additional operations support with vendors, services, and other external contractorsSupport the Company’s management team and assist in special projects as neededExecute Company purchasing from technical and non-technical vendorsCoordinate daily office lunch ordersCollaborate with Facilities Manager on various Company operationsCollaborate with Marketing and Communications on ordering company swag and corporate events logisticsIdentify areas for process improvement and efficiency enhancement Reception: Act as the face of Thea Energy at the reception area ensuring guests have a positive experience Receive and distribute mail and deliveriesGreet candidates and ensure conference room technology set up Human Resources Coordination: Execute interview scheduling including booking conferences rooms and sending out agendasManage new employee onboarding and logistics including:Send new hire welcome emailsCoordinate new hire buddy programCollaborate with the managers on new hire desk assignmentsCollaborate on employee engagement activities and employee resources groupsCoordinate new hire orientationAssist with intern program Ideal Experience & Skillsets 5+ years of relevant work experienceOffice management and administrative experienceProficiency in Excel, PowerPoint, and Google SuiteStrong communication and collaboration skillsAbility to execute and flourish in a fast-paced environmentExceptional work ethicAbility to wear many different hatsTeam player who is excited to help othersDetail orientedProblem solver5+ years of relevant work experienceOffice management and administrative experienceProficiency in Excel, PowerPoint, and Google SuiteStrong communication and collaboration skillsAbility to execute and flourish in a fast-paced environmentExceptional work ethicAbility to wear many different hatsTeam player who is excited to help othersDetail orientedProblem solver Company Benefits Salary range $60,000 - $70,000Comprehensive health benefits (e.g. medical/dental/vision)Employee equity stock options20 days PTO It’s not necessary to meet all of the skillsets outlined above. Please feel free to send us a note and tell us why you would still be a great fit for this role or Thea Energy. Diversity And Inclusion Thea Energy is an equal opportunity employer committed to creating a company of diverse backgrounds. By creating a diverse environment, we will bring new ideas and approaches to solving some of the world’s hardest (and most important) problems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, family or marital status, age, disability, veteran’s status, or other characteristic protected by applicable laws and regulations. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. apply for this job Thea Energy Home Page Jobs powered by